Personal Assistant

TN United Kingdom; Southampton; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established industry player is looking for a highly organised Personal Assistant/Secretary to join their team on a part-time basis. This role, requiring 3 days a week, offers the opportunity to support senior managers with diary management, meeting arrangements, and general administrative tasks. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring smooth operations within the team. If you thrive in a dynamic environment and are eager to contribute to a collaborative atmosphere, this position is perfect for you.

Qualifications

• Proven experience in a secretarial or PA role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organisational and time management skills.

Responsibilities

• Arrange meetings, manage diaries, and book venues.
• Transcribe meeting notes into minutes and assist Directors.
• Maintain attention to detail in all tasks.

Skills

Diary Management

Meeting Arrangements

Administrative Support

Communication Skills

Attention to Detail

Organisational Skills

Time Management

Education

Experience in Secretarial or PA Role

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Agresso

Job description

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Part-Time (3 days per week: Tuesday, Wednesday, Thursday)

3 Months Temporary Ongoing

We are seeking a highly organised and detail-oriented Personal Assistant/Secretary to join our team on a part-time basis. The ideal candidate will have experience in secretarial and PA roles, with strong skills in diary management, meeting arrangements, and general administrative support.

Key Responsibilities:

• Arrange meetings, manage diaries, book venues, and catering as required.
• Attend meetings and transcribe notes into minutes.
• Utilise Microsoft Office Suite efficiently.
• Use Microsoft Teams to present information and assist the chair, as well as take notes.
• Assist Directors with expense claims.
• Monitor shared inboxes for projects.
• Create and maintain a photo library, working with Communications and Project Managers to collate photos and images for each project.
• Upload materials to SharePoint and maintain the SharePoint site.
• Create presentations using PowerPoint.
• Handle figures and data with accuracy.
• Maintain attention to detail in all tasks.
• Experience with Agresso is a plus.
• Provide general administrative support to the wider team and assist senior managers as needed.

Required Qualifications:

• Proven experience in a secretarial or PA role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Microsoft Teams.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in all tasks.

Preferred Qualifications:

• Experience with Agresso.
• Familiarity with SharePoint and document library management.

Please apply today if you have the skills and experience detailed above!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.