Business Support Administrator / Personal Assistant

TN United Kingdom; Andover; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits for a Business Support Administrator / Personal Assistant in a dynamic environment. You will provide high-level administrative support, ensuring smooth operations and effective communication across the organization. Your role will involve processing orders, managing marketing budgets, and supporting the MD with various tasks. This position requires exceptional organizational skills, proficiency in MS Office, and a high level of professionalism. Join a busy team where no day is the same and bring your sense of humor to this engaging role!

Qualifications

• Proven experience as a Business Support / Personal Assistant or similar role.
• Exceptional organisational and multitasking skills.

Responsibilities

• Process orders and manage order lifecycles effectively.
• Provide administrative support to the marketing department.

Skills

Organisational Skills

Multitasking

Communication Skills

MS Office Suite

Professionalism

Education

Degree in Business Administration

Tools

Sales Systems

Project Trackers

Job description

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Business Support Administrator / Personal Assistant, Andover

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Client:

OutThere RPO

Location:

Andover, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

ea4fb127b2f7

Job Views:

4

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

An exciting opportunity is available for an Personal Assistant / Business Support Administrator to join one of our clients based in Andover. It's a busy team and no day is the same, so a sense of humour is definitely required!

Overview: As an Business Support Administrator / Personal Assistant you will provide high-level administrative support to the directors and wider business, ensuring smooth operations and effective communication within the organisation.

Key Responsibilities:

• Process orders, including adding orders to sales systems, sending order acknowledgements, and issuing deposit invoices.
• Manage order lifecycles, updating customers on order status, chasing necessary paperwork, raising invoices, and following up on payments.
• Maintain and update dealer live order schedules, ensuring accuracy and timeliness.
• Update Sales Hub and Dealer order schedule with lead times and order progress.
• Compile and distribute daily sales reports across the company.
• Assist in preparing tenders and managing demo paperwork as required.
• Provide administrative support to the marketing department, attending meetings, updating project trackers, and managing action items.
• Coordinate with suppliers for event-related orders and logistics.
• Manage marketing budgets, tracking expenses, and preparing monthly reports.
• Utilise software to create and distribute eshots (email shots) and manage their distribution.
• Update online platforms with classified advertisements for used machines.
• Handle marketing requests from dealers, including managing their marketing budgets effectively.
• Assist the MD in administrative tasks and support.
• Attend staff 1-1 meetings, document notes, and follow up on action items
• Manage MD's inbox, prioritizing and responding to communications as required.
• Arrange travel bookings and accommodations for MD.
• Attend meetings with MD, documenting actions and ensuring follow-ups are completed.

Requirements

• Proven experience as a Business Support / Personal Assistant or similar role.
• Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• High level of professionalism and discretion when dealing with confidential information.
• A degree in business administration or related field is preferred.

Schedule:

• Monday to Friday - 8am - 5pm with a 30 minute lunch break