People Operations Administrator (HR & Accommodation)

Gaeltec Utilities; Irvine; Remote; GBP 24,000 - 28,000; Full time

Job summary

Gaeltec Utilities is seeking a proactive HR Administrator to provide day-to-day administrative support across recruitment, onboarding, employee records, attendance, payroll, and general HR processes. You will be a key contact for employees and managers, ensuring HR information is accurate and compliant with UK GDPR and company policies.

You will also handle accommodation administration, including housing allocations, move-ins/move-outs, and related documentation, while maintaining

Qualifications

• Previous HR or administrative experience.
• Good written and verbal communication skills.
• Good working knowledge of Microsoft Office 365.
• Strong organisational and administrative ability.
• High level of confidentiality, integrity and professionalism.
• CIPD Level 3 qualification or equivalent HR-related qualification, or willingness to work towards one.
• Previous experience within a utilities, construction, engineering or similar operational environment.
• Knowledge of UK employment legislation and HR best practice.
• Experience using HR, payroll or attendance management systems.

Responsibilities

• Provide day-to-day administrative support to the HR Manager and wider HR function.
• Maintain accurate and up-to-date employee records, electronic and paper based.
• Prepare HR documentation including letters, contracts and other correspondence.
• Monitor key employee dates, including probation periods, contract renewals and training requirements.
• Maintain HR records in line with UK GDPR and data protection requirements.
• Assist with recruitment and onboarding processes.
• Coordinate accommodation-related records and related admin where required.
• Support HR reports, audits and management information.

Skills

HR administration

Communication skills

Organisational skills

Confidentiality

Education

CIPD Level 3

Tools

Microsoft Office 365

Job description

Gaeltec Utilities is seeking a proactive HR Administrator to provide day-to-day administrative support across recruitment, onboarding, employee records, attendance, payroll, and general HR processes. You will be a key contact for employees and managers, ensuring HR information is accurate and compliant with UK GDPR and company policies.

You will also handle accommodation administration, including housing allocations, move-ins/move-outs, and related documentation, while maintaining