People & Office Manager

Fyxer AI; London; On-site; GBP 40,000 - 50,000; Full time

Job summary

Fyxer AI is seeking a People & Office Manager to help scale our operations from 25 to 50+ employees. This role involves managing HR administration, office operations, and cultivating a positive workplace culture. You'll work closely with the founders to ensure smooth operations and a vibrant team environment.

Benefits

Equity

Private medical insurance

Qualifications

• 3+ years experience in HR, People Ops, or Office Management.
• Strong knowledge of UK employment law and HR practices.
• Experience with UK-based HR tooling required.

Responsibilities

• Manage HR admin and compliance tasks.
• Run day-to-day office operations.
• Lead internal communications and plan team events.

Skills

Organisation

Detail-oriented

Proactive

Vendor Management

Tools

HiBob

Personio

Deel

Pento

Job description

Help Us Build the Culture Behind One of the Fastest Growing AI Startups in Europe

At Fyxer AI, we're building something rare: an AI tool that people actually use every day to do their jobs better.

Our product helps client-facing professionals like consultants, recruiters, and real estate agents automate the painful admin that eats up their day: email overload, scheduling chaos, meeting notes. Think of it as the AI Executive Assistant they've always needed but never had. We integrate directly with Outlook, Gmail, and Zoom so it works with zero friction. That's why people love it.

The Traction Is Real

We launched in May 2024. Within 9 months, we'd already hit $10M ARR. In April 2025, we raised $10M Series A, backed by top-tier investors like Marc Benioff (Salesforce) and 20VC.

We've served thousands of paying users across the UK and US and now we're gearing up to scale to $50M in revenue and beyond.

What We're Looking For

We're hiring our first People & Office Manager to lay the operational foundation for the next stage of our growth.

You'll own the nuts and bolts of how our people and office run from contracts and onboarding, to socials and snacks, to ensuring we're compliant and set up to scale. You'll work directly with the founders and CPO, acting as the cultural and operational heartbeat of our London HQ.

What's on Offer:

• Salary: £40,000 - £50,000k with equity and private medical
• Location: Onsite, Central London (Holborn), 4 days/week
• Reports to: Andrew, CPO

You'll Be a Great Fit If You

• Have 3+ years experience in HR, People Ops, or Office Management at a startup or scale-up
• Are highly organised, detail-obsessed, and thrive when making things run smoothly behind the scenes
• Have a strong working knowledge of UK employment law and HR practices (EOR, right-to-work, onboarding etc)
• Have managed or worked with UK-based HR tooling (e.g. HiBob, Personio, Deel, Pento, etc.)
• Love creating culture—whether it's organising socials, team offsites, or making the office feel like home
• Are confident owning relationships with vendors, landlords, and building management
• Know how to get stuck in, stay proactive, and bring calm to chaos

What You'll Own:

People Ops:

• Managing all HR admin and compliance (contracts, onboarding, references, offboarding)
• Handling employment documents and personnel records in line with UK regulations (e.g. GDPR, right-to-work, etc.)
• Running HR tooling (e.g. contracts via Deel, onboarding workflows, payroll prep, benefits schemes)
• Managing EOR (Employer of Record) processes for remote or international hires
• Supporting founder-level decisions around policies, employee experience, and people operation

Office & Operations Management:

• Running day-to-day office operations in Holborn (inventory, supplies, access, security, mail, snacks, swag)
• Acting as liaison with building management and contractors (cleaning, maintenance, safety compliance)
• Managing relationships with external vendors (caterers, team-building providers, etc.)
• Supporting budget planning for office and people ops
• Handling small-scale IT and tooling logistics (laptops, accounts, onboarding/offboarding flows)

Culture & Team Experience:

• Leading internal communications and keeping the vibe high
• Planning and running in-office events, offsites, and monthly socials
• Being a culture champion: helping us make Fyxer a place people genuinely love working at

Why This Role Matters:

We're scaling from 25 to 50+ people in the next 6 months. We need a safe pair of hands to build the structure, systems, and space that our team can thrive in. You'll be the person who makes sure the ship runs smoothly while also making it a fun one to be on.

You won't just be supporting the team. You'll be a core part of building it.

Application Process:

• Submit your CV (no cover letter needed)
• 20-min intro call
• Walkthrough of your HR/Ops experience and toolset (30 mins)
• Scenario task (e.g. onboarding plan + office ops calendar)
• Meet the founders + team (in person)