Workplace Experience Manager (Office Manager)

Nuix; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Nuix is seeking a Workplace Experience Manager to enhance employee experience and manage office operations. This role involves coordinating events, supporting well-being initiatives, and ensuring a welcoming workplace. The ideal candidate should have exceptional organizational skills and a passion for people-first culture.

Qualifications

• Prior experience supporting in an office environment.
• Exceptional organizational and multitasking skills.
• Experience in fast-paced global companies is a plus.

Responsibilities

• Manage daily office operations and facilities.
• Coordinate onboarding logistics for new starters.
• Drive employee engagement through in-office initiatives.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Flexibility

Education

Experience in office/facilities environment

Job description

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Workplace Experience Manager (Office Manager)

Department: Sales

Employment Type: Permanent - Full Time

Location: London (UK)

Reporting To: Aidan Troy

Description

Nuix creates innovative software that empowers organisations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence across the globe

We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix. Nuix is one of the greatest comeback Technology success stories in Australia, and we're making massive waves each day.

This extends to our People. We're fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Our impact extends outside of our 9-5, and our place in society isn't always defined by corporate metrics. We're determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good. For Everyone.

About the Role:
We're looking for a highly organised, proactive, and people-focused Workplace Experience Manager (Office Manager) to help us build a world-class employee experience. This role reports to the VP of Sales and is essential in fostering a welcoming, well-run, and engaging workplace. In this role you will:

• Manage Daily Office Operations & Facilities
• Executive Support
• Support with Events, People Initiatives & Programs

This role requires someone to play a crucial role in shaping the daily experience of our team. This is a dynamic role for someone who thrives in a fast-paced environment, enjoys creating meaningful experiences, is a self-starter and is passionate about supporting both people and place

Location:
This role will be 5 days a week onsite in our London office. Our office hours when onsite are 9:00am - 5.30pm. There may be times that your presence will be needed in the office earlier and prior notice will be given.

Key Responsibilities

Support:

• Drive employee engagement by coordinating in-office initiatives, including team events, volunteer days, awareness campaigns, and themed activities.
• Support wellbeing, facilities, and WHS initiatives to maintain a positive, safe, and compliant work environment, including wellness programs, amenities, feedback channels, first aid supplies, and safety training coordination.
• Coordinate onboarding logistics for new starters - welcome packs and hosting new joiner welcome lunches.
• Enhance the onsite candidate experience by supporting interview logistics, greeting candidates and setting up meeting spaces.
• Plan and manage 'Lunch & Learn' sessions, including scheduling, communications, room bookings and catering.
• Coordinate with vendors and service providers for office events, catering, and workplace services; manage associated administration.
• Assist with planning and delivery of leadership events, such as offsites, town halls or leadership planning workshops.
• Manage recognition programs logistics, including award winner announcements and prize coordination.
• Oversee scheduling of people and culture events, taking into account business calendars, bank/school holidays, and blackout/no-go periods.

Office Management

• Lead day-to-day London office operations: vendor management, office supplies, mail, and general upkeep
• Act as the first point of contact for office-related issues, coordinating with IT and Facilities teams
• Welcome visitors and ensure a smooth check-in process; manage guest passes and access
• Ensure all office equipment and kitchen facilities are well-maintained and stocked
• Coordinate catering, meeting logistics, event setup, and room bookings
• Handle invoice and expense processing related to office purchases and events
• Ensure compliance with Health & Safety policies and support emergency preparedness

Leadership & Executive Support

• Provide light administrative support to the EVP and Leadership team, including:
  • Managing calendar invites and meeting logistics across time zones
  • Coordinating travel and expense reconciliation
  • Supporting presentation and document preparation as needed
• Participate in planning leadership communication and meeting cadence across domains

Skills, Knowledge and Expertise

• A genuine interest in people-first culture, workplace experience, and team wellbeing
• Prior experience supporting working in an office/facilities environment
• Exceptional organisational skills and the ability to juggle multiple priorities
• Confidence managing logistics, travel, and expenses with attention to detail
• Professionalism, confidentiality, and strong interpersonal skills
• A positive, flexible attitude and ability to work independently
• Willingness to be onsite 5 days a week and support early/late meetings as needed
• Experience in a fast-paced, global company is a plus

Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

https://www.nuix.com/

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix is an equal opportunity employer including for Veterans and People with Disabilities. Don't let imposter syndrome hold you back! We welcome all applications and are a flexible employer.

We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application.

Nuix Vision

Finding Truth in a Digital World.

Nuix Mission Statement

Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

Nuix Values
• TAKE OWNERSHIP
• RESILIENT
• UNAFRAID
• TEAM NUIX
• HERO OUR CUSTOMERS

We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.