People & Culture Admin & L&D Coordinator | Flexible Hours

The Society of St James; Southampton; Presencial; GBP 24.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual leave 25 days + for holidays

Flexible working

Buy additional annual leave

Induction and training

Employee Assistance Programme

Cycle to work scheme

Discounted laptops

Electric Car Scheme

Blue Light Card

Descripción de la vacante

The Society of St James (SSJ) is seeking an organised, proactive HR and L&D administrator. You will support the People & Culture team by handling recruitment logistics, starter paperwork, probation tracking, and coordinating daily training bookings.

You will administer e-learning portals (My Learning Cloud) and track training compliance, while maintaining strong IT literacy and a customer-focused approach. SSJ offers flexible working and extensive staff benefits.

Formación

• GCSE Maths and English are required (or equivalent).
• Experience delivering administrative duties in a fast-paced environment.
• Experience organising training sessions, bookings, or event logistics.
• Experience using Learning Management Systems (e.g., My Learning Cloud, iHasco, Aneemo, Highspeed).
• Experience using a People & Culture Information System (HealthBoxHR) or HR databases.
• Experience handling high-volume shared email inboxes and minute-taking for meetings.
• Previous experience in People & Culture, HR, or Learning & Development context.
• Clear understanding of Data Protection, GDPR rules, and strict confidentiality guidelines.
• General awareness of recruitment administrative processes (including DBS and Right to Work checks).
• Basic awareness of employee well-being and supportive workplace practices.
• Strong IT literacy across Microsoft Office 365 and Google Suite.
• Excellent written and verbal communication skills with a supportive, customer-focused approach.
• High degree of attention to detail and accuracy in data entry and record-keeping.
• Ability to organise, plan, and prioritise daily tasks to meet deadlines.
• Ability to handle sensitive queries calmly, tactfully, and professionally.
• Ability to work independently using initiative and as part of a team.
• Sympathetic alignment with the social purpose, aims, and core values of SSJ.

Responsabilidades

• Deliver a welcoming, candidate-focused, and accurate administrative service across the People & Culture team.
• Combine core HR operations with Learning & Development admin duties, including recruitment logistics and starter paperwork.
• Track probation and coordinate daily training bookings.
• Administer e-learning portals (My Learning Cloud) and log training compliance.
• Maintain confidentiality and ensure GDPR compliance in all data handling.

Conocimientos

Administrative duties

Training logistics

Event coordination

Attention to detail

Customer focus

Data entry

Effective communication

Teamwork

Educación

GCSE Maths

GCSE English

Herramientas

My Learning Cloud

HealthBoxHR

iHasco

Aneemo

Highspeed

Descripción del empleo

The Society of St James (SSJ) is seeking an organised, proactive HR and L&D administrator. You will support the People & Culture team by handling recruitment logistics, starter paperwork, probation tracking, and coordinating daily training bookings.

You will administer e-learning portals (My Learning Cloud) and track training compliance, while maintaining strong IT literacy and a customer-focused approach. SSJ offers flexible working and extensive staff benefits.