People & Culture (HR) Coordinator

Society of St James; Southampton; Hybrid; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Flexible working options

25 days annual leave + public holidays

Employee Assistance Programme

Job summary

Society of St James in Southampton is seeking a part-time HR/L&D administrator to support the People & Culture team. You will manage recruitment logistics, onboarding paperwork, probation tracking, and training coordination in a hybrid environment.

The role requires meticulous data handling, high-volume email management, and strong IT skills across Microsoft 365. SSJ values social purpose and staff wellbeing.

Qualifications

• GCSE Maths and English (or equivalent) and a good general education.
• Experience delivering administrative duties in a fast-paced environment.
• Experience organising training sessions and event logistics.
• Experience using learning management systems and HR databases.
• Excellent attention to detail and data entry accuracy.

Responsibilities

• Deliver a welcoming and accurate HR and L&D admin service across the People & Culture team.
• Coordinate recruitment logistics, starter paperwork and probation tracking.
• Schedule training bookings and administer e-learning portals.
• Log training compliance and support leaders with workforce development.

Skills

Organised

Proactive

HR administration

Learning & Development admin

Microsoft Office 365

Data entry accuracy

Email triage

Education

GCSE Maths & English

Tools

My Learning Cloud

HealthBoxHR

iHasco

Aneemo

Highspeed

Job description

Employment Type

Part Time

Application Start Date

16-10-2026

Application End Date

01-11-2026

Location

Southampton

SO14 3FR

Work Style

Hybrid

Non-profit charitable organisations

Category

Human resources

Position

Compensation for science benefits policy

Experience

Experience delivering administrative duties in a fast-paced environment

Education

Good standard of general education (including GCSE Maths & English or equivalent)

Description

Southampton (with hybrid working)

22.5 (Part Time) Working Pattern: Across Monday – Friday

£25947 to £26986 depending on experience

Are you passionate about making a difference?

The Society of St James (SSJ) has been working in Hampshire for over 50 years, delivering high impact, person-centred, accommodation services to adults and young people experiencing homelessness, substance use and mental health problems.

We believe that every person is of worth and we are prepared to take risks to house and support the most at risk and socially excluded members of society.

The Impact You'll Make In this role, you will play a key enabling role in the People & Culture team by delivering a welcoming, candidate focused, and accurate administrative service across the Society of St James.

This role combines core HR (people and culture) operations with a strong, dedicated to Learning & Development (L&D) admin duties.

From managing recruitment logistics, starter paperwork, and probation tracking to coordinating daily training bookings, administering e-learning portals (My Learning Cloud), and logging training compliance, you will keep our workflows running smoothly.

By delivering seamless L&D and HR administration, you directly enable our L&D Lead and People & Culture Advisors to focus on strategic workforce development and making SSJ a truly great place to work!

Who We're Looking For We are looking for an organised, proactive, and friendly team player who brings real enthusiasm for both HR administration and Learning & Development.

If you have fantastic attention to detail, love keeping systems like My Learning Cloud and HealthBoxHR up to date, and enjoy supporting colleagues across SSJ with their training and HR queries, this role is a perfect fit.

You will be customer focused, skilled at triaging busy inboxes, comfortable with training logistics and minute taking, and deeply aligned with SSJ’s social purpose and values.

Essential Skills and Qualities:

• Good standard of general education (including GCSE Maths & English or equivalent)
• Experience delivering administrative duties in a fast-paced environment
• Experience organising training sessions, managing course bookings, or event logistics
• Experience using Learning Management Systems (e.g., My Learning Cloud, iHasco, Aneemo, Highspeed)
• Experience using a People & Culture Information System (preferably HealthBoxHR) or HR databases
• Experience handling high-volume shared email inboxes and minute-taking for meetings
• Previous experience working within a People & Culture, HR, or Learning & Development context
• Clear understanding of Data Protection, GDPR rules, and strict confidentiality guidelines
• General awareness of recruitment administrative processes (including DBS and Right to Work checks)
• Basic awareness of employee well-being and supportive workplace practices
• Strong IT literacy across Microsoft Office 365 applications (Word, Excel, Teams, Google Suite)
• Excellent written and verbal communication skills with a supportive, customer-focused approach
• High degree of attention to detail and accuracy in data entry and record-keeping
• Ability to organise, plan, and prioritise daily tasks effectively to meet deadlines
• Ability to handle sensitive queries calmly, tactfully, and professionally
• Ability to work effectively both independently using initiative and as part of a supportive team
• Sympathetic alignment with the social purpose, aims, and core values of SSJ
• Proactive, enthusiastic, and flexible approach to supporting continuous team improvement

What we can offer you

We value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping people at risk:

• A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays
• Flexible working options
• Buying additional annual leave
• Comprehensive induction and training
• Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme
• Company cycle to work scheme
• Discounted laptops and computers with Jamie’s Computers
• Electric Car Scheme
• Blue Light Card

SSJ are an equal opportunity employer and we encourage applicants from all backgrounds and walks of life.

At SSJ, we recognise the benefits of a supported workplace. SSJ is affiliated with Unite the Union. To learn more about their membership benefits or to sign up, you can visit their official website.

• Cycle to work scheme
• Discounted laptops and computers with Jamie’s Computers
• Employer pension contributions via salary sacrifice
• Flexible working opportunities
• Counselling, financial, personal support, and health and well-being services via our Employee Assistance Programme