Employee Services Assistant

5 Star Recruitment; Carmarthen; On-site; GBP 21,000 - 26,000; Full time

Job summary

Carmarthenshire County Council is looking for an Employee Services Assistant to provide effective recruitment and selection support with a strong focus on customer service as part of the Employee Services Team.

In this role you will prepare recruitment data, update letters and guidance, support the process from advertisement to appointment, coordinate interviews and checks, and maintain HR/Payroll records in line with data protection standards.

Qualifications

• Ability to prioritise conflicting demands
• Ability to produce timely and accurate work under tight deadlines
• Ability to work with initiative with minimal supervision
• Ability to analyse situations and provide written or verbal advice

Responsibilities

• Prepare recruitment data for processing and ensure safeguarding processes are followed
• Update recruitment letters and guidance so managers have up-to-date versions
• Support recruitment from job advertisement to appointment as required
• Monitor progress of recruitment and liaise with managers re interviews, DBS checks and offers
• Assist with DBS disclosure/registration documentation
• Maintain HR/Payroll records and ensure data quality per Data Protection standards
• Retrieve data to support enquiries and brief Employee Services Officers on complex issues
• Assist with review of processes and development of Standard Operating Procedures
• Maintain relationships with managers and staff through effective communication and timely advice
• Undertake other duties commensurate with the post level

Skills

ICT skills

Customer care

Communication

Analytical thinking

Education

NVQ in Admin

Tools

HR/Payroll systems

Job description

About the job Employee Services Assistant

Main Purpose of Job

To provide effective and timely recruitment and selection support ensuring high standards of customer service as part of the Employee Services Team.

Key responsibilities

• 1. Prepare recruitment data for processing in accordance with appropriate procedures, regulations and standards and ensure safeguarding processes are followed and flag up areas of concern
• 2. Update and maintain a suite of recruitment related standard letters and guidance ensuring managers and People Management colleagues have access to the most up to date versions
• 3. Support the recruitment process from job advertisement to appointment as required
• 4. Monitor progress of recruitment and liaise with managers regarding interviews, pre-employment checks and offers of employment and respond to queries from job applicants, recruiting managers and colleagues and elevate as necessary
• 5. Provide support on the application and submission of disclosure/registration documentation for the Disclosure and Barring Service (DBS) checks
• 6. Maintain and update relevant entries on both manual and electronic HR/Payroll records ensuring the quality and integrity of employee data adheres to Data Protection and Carmarthenshire County Council standards
• 7. To be able to retrieve data to support an accurate and timely response to enquiries and correspondence, with the ability to refer and brief Employee Services Officers and the People Management team on more complex issues.
• 8. Assist with the review of processes and development of Standard Operating Procedures
• 9. To undertake a range of support activities as required by the role, developing and maintaining excellent working relationships with managers and staff through effective communication, timely advice, solutions and information
• 10.Any other duties within the People/Employee Services service commensurate with the level of the post

Essential Criteria

• Qualifications, Vocational training and Professional Memberships
  NVQ in Business Administration level 2 or above, or equivalent in a relevant subject area or
  equivalent experience
• Job Related Skills and Competencies
  Ability to prioritise conflicting demands
  Ability to produce timely and accurate work within often, tight deadlines
  Ability to work using own initiative and with a minimum of supervision
  Ability to analyse situations and information and provide written or verbal advice.
• Knowledge
  Excellent ICT skills
  Understanding and commitment to the principles of customer care and application in the
  workplace
• Experience
  Successful experience of working in roles/projects where attention to detail is paramount
  Experience of researching and interrogation of systems to produce relevant data
• Personal qualities
  Ability to work in a busy environment and manage conflicting demands and prioritise
  Flexible approach
  Confident and diplomatic communication skills to deliver, sometimes unwelcome,
  information and advice
  Ability to respond positively to challenge and suggestions for improvement
  Ability to maintain confidentiality and exercise discretion when responding to queries

Desirable Criteria

• Knowledge of good practice in recruitment administration
• Working knowledge and understanding of HR/Payroll systems together with national and
  local terms and conditions of employment across all occupation types
• Demonstrable knowledge and understanding of key HR/Payroll core functions
• Demonstrable knowledge of HR processes and procedures