People Assistant

Confidential; England; On-site; GBP 25,000 - 40,000; Full time

Job summary

Superbia Group in the United Kingdom is seeking an HR/People Assistant to own day-to-day HR administration across the employee lifecycle, ensure system accuracy in Zoho People, coordinate recruitment and onboarding, and support the Senior Leadership Team. You will contribute to a proactive, people-centered culture and help drive scalable processes.

You'll be a detail-oriented team member, comfortable working across countries and time zones, with a path toward CIPD qualifications as the business

Qualifications

• Experience in HR processes such as recruitment, onboarding and employment lifecycle.
• Experience supporting senior leadership, coordinating diaries.
• Strong organisational skills and attention to detail for accurate records.
• Comfortable working with colleagues across different countries and time zones.

Responsibilities

• Act as first point of contact for people queries and provide timely HR support.
• Manage HR administration across the employee lifecycle, including letters, contracts and changes.
• Coordinate recruitment activities and onboarding processes with hiring managers.
• Deliver a smooth onboarding experience with inductions and buddy systems.
• Keep people records accurate in Zoho People.
• Support health and safety responsibilities and GDPR compliance.
• Assist with quarterly staff events and process improvements.

Skills

HR processes

Diary coordination

Organisational skills

Attention to detail

HR systems

Communication skills

Discretion

Problem solving

Time zone coordination

Education

CIPD Level 3 (desirable)

Tools

Zoho People

Job description

The Opportunity

Superbia Group is a wealth management and financial planning group, with offices based across the UK and Chennai, India. With an ambitious growth plan, we are entering the most exciting phase of our journey, scaling across new areas of the business and building the team that will define our growth.

This HR/People Assistant will be at the heart of how our people experience Superbia. Not as someone who simply processes paperwork, and not as someone who waits to be told what to do, but as a proactive, people-focused member of our People and Internal Communications team who makes sure every colleague is supported from their first day to their last.

You'll start by owning the day-to-day HR administration across the employee lifecycle, keeping our people systems accurate, coordinating recruitment and onboarding, and supporting our Senior Leadership Team. As we grow, so will the role.

We are looking for someone humble enough to get into the detail, and driven enough to make a real difference to how our people feel about working here.

Why Superbia

Our culture is our edge. We are ambitious without being arrogant. We move fast without cutting corners. We hold ourselves and each other to high standards - and we look after our people. The right HR Assistant will feel that from day one and will choose to add to it.

The HR Assistant who joins now will have a real hand in shaping how we attract, welcome and support our people along the way.

Here is what you are joining

• A business performing strongly and growing fast with a clear, ambitious plan and the backing to deliver it.
• A role that will grow with the business you'll start by owning our core People administration & supporting our senior leadership team and expand your remit as we scale, with real opportunities to learn and develop your HR career, including support towards a CIPD qualifications.
• B Corp certified, purpose-driven culture values are not a poster on the wall. They are how decisions get made and how people are treated.

The HR Assistant who joins now arrives at the moment that matters, with the chance to help solidify the people foundations that will support our growth.

Role Overview

What you'll do

• Act as the first point of contact for people queries from colleagues and managers, and Senior Leadership giving clear, accurate and timely support.
• Manage HR administration across the full employee lifecycle, including offer letters, contracts, contractual changes, probation reviews and leavers.
• Coordinate recruitment activity, including posting adverts, liaising with candidates and hiring managers, and supporting our structured selection approach.
• Deliver a smooth, welcoming onboarding experience for new starters, including pre-employment checks, induction scheduling and pairing new starters with a buddy.
• Keep our people records accurate and up to date in our ZOHO people systems
• Coordinate business travel to and from our Chennai office, including bookings, itineraries and supporting documentation.
• Support our health and safety responsibilities, including keeping records, assessments and training up to date.
• Help organise our quarterly staff events
• Handle confidential information with discretion and in line with GDPR.
• Spot and act on opportunities to improve our people processes as we grow.

Who We Are Looking For

Experience & Qualifications

• Experience in an HR processes, such as recruitment, onboarding and employment lifecycle
• Experience in supporting senior leadership, co-ordinating diaries
• Excellent organisational skills and the ability to manage several tasks and deadlines at once.
• High attention to detail and a commitment to keeping records accurate.
• Confidence using HR systems
• Strong communication skills, approachable and the confident working with colleagues at all levels.
• Discretion and sound judgement when handling confidential information.
• A proactive, solution-focused approach and a willingness to roll up your sleeves.
• Comfortable working with colleagues across different countries and time zones.
• Desirable: CIPD Level 3 (or working towards it), or a genuine interest in building a career in HR.
• Desirable: experience of HR in financial services or a regulated environment.