People Assistant

Get Staffed Online Recruitment Limited; Leicester; On-site; GBP 22,000 - 32,000; Full time

Job summary

Get Staffed Online Recruitment Limited is seeking an HR/People Assistant for a wealth management group with UK and Chennai offices. You will own day-to-day HR administration across the employee lifecycle and support the Senior Leadership Team.

The role will grow as the business expands, offering development toward CIPD qualifications. You will be the first point of contact for queries, coordinate recruitment and onboarding, and help keep HR records accurate in Zoho People while supporting

Qualifications

• Experience in HR processes such as recruitment, onboarding and employment lifecycle.
• Experience supporting senior leadership and coordinating diaries.
• Excellent organisational skills and ability to manage several tasks and deadlines.
• High attention to detail and commitment to accurate records.
• Confidence using HR systems; strong communication with colleagues at all levels.
• Discretion and sound judgement when handling confidential information.

Responsibilities

• Serve as first point of contact for people queries from colleagues and managers.
• Manage HR administration across the full employee lifecycle, including offers, contracts, changes, probation reviews and leavers.
• Coordinate recruitment activity with candidates and hiring managers.
• Deliver a smooth onboarding experience, including pre-employment checks and induction scheduling.
• Keep people records accurate and up to date in Zoho People.
• Coordinate travel to Chennai office and support documentation.
• Support health and safety responsibilities, including records and training.
• Assist with quarterly staff events and GDPR-compliant handling of confidential information.
• Identify opportunities to improve HR processes as the business grows.

Skills

HR administration

Recruitment coordination

Onboarding

Stakeholder management

Communication

Attention to detail

Discretion

Time management

Education

CIPD Level 3 (or working towards it)

Tools

Zoho People

HRIS

Job description

Our client is a wealth management and financial planning group, with offices based across the UK and Chennai, India. With an ambitious growth plan, they are entering the most exciting phase of their journey, scaling across new areas of the business and building the team that will define their growth.

This HR/People Assistant will be at the heart of how our client's people experience them. Not as someone who simply processes paperwork, and not as someone who waits to be told what to do, but as a proactive, people-focused member of their People and Internal Communications team who makes sure every colleague is supported from their first day to their last.

You'll start by owning the day-to-day HR administration across the employee lifecycle, keeping their people systems accurate, coordinating recruitment and onboarding, and supporting their Senior Leadership Team.As they grow, so will the role.

Our client is looking for someone humble enough to get into the detail, and driven enough to make a real difference to how their people feel about working here.

Why Our Client?

Their culture is their edge. They are ambitious without being arrogant. They move fast without cutting corners. They hold themselves and each other to high standards - and they look after their people. The right HR Assistant will feel that from day one and will choose to add to it.

The HR Assistant who joins now will have a real hand in shaping how they attract, welcome and support their people along the way.

Here is what you are joining:

• A business performing strongly and growing fast - with a clear, ambitious plan and the backing to deliver it.
• A role that will grow with the business - you'll start by owning their core People administration & supporting their senior leadership team and expand your remit as they scale, with real opportunities to learn and develop your HR career, including support towards a CIPD qualifications.
• B Corp certified, purpose-driven culture - values are not a poster on the wall. They are how decisions get made and how people are treated.

Role Overview

What you'll do:

• Act as the first point of contact for people queries from colleagues and managers, and Senior Leadership giving clear, accurate and timely support.
• Manage HR administration across the full employee lifecycle, including offer letters, contracts, contractual changes, probation reviews and leavers.
• Coordinate recruitment activity, including posting adverts, liaising with candidates and hiring managers, and supporting their structured selection approach.
• Deliver a smooth, welcoming onboarding experience for new starters, including pre-employment checks, induction scheduling and pairing new starters with a buddy.
• Keep their people records accurate and up to date in their ZOHO people systems
• Coordinate business travel to and from their Chennai office, including bookings, itineraries and supporting documentation.
• Support their health and safety responsibilities, including keeping records, assessments and training up to date.
• Help organise their quarterly staff events
• Handle confidential information with discretion and in line with GDPR.
• Spot and act on opportunities to improve their people processes as they grow.

Who They Are Looking For

Experience & Qualifications:

• Experience in an HR processes, such as recruitment, onboarding and employment lifecycle
• Experience in supporting senior leadership, co-ordinating diaries
• Excellent organisational skills and the ability to manage several tasks and deadlines at once.
• High attention to detail and a commitment to keeping records accurate.
• Confidence using HR systems.
• Strong communication skills, approachable and the confident working with colleagues at all levels.
• Discretion and sound judgement when handling confidential information.
• A proactive, solution-focused approach and a willingness to roll up your sleeves.
• Comfortable working with colleagues across different countries and time zones.
• Desirable: CIPD Level 3 (or working towards it), or a genuine interest in building a career in HR.
• Desirable: experience of HR in financial services or a regulated environment.