People Administrator (6 Month FTC)

Arriva TrainCare; United Kingdom; Remote; GBP 24,000 - 29,000; Full time

Job summary

Arriva TrainCare is seeking a highly organized People Administrator on a 12-month fixed-term contract. The role focuses on Data Subject Access Requests (DSARs) across HR, ensuring compliance with GDPR and robust data handling.

You will also support core HR admin duties such as offer letters, Right to Work processes, and JML activities. The successful candidate will have experience handling confidential information, meeting deadlines, and familiarity with HR systems.

Qualifications

• Strong organisation and attention to detail are essential.
• Experience handling sensitive information and meeting deadlines.
• Understanding of GDPR or data protection principles (or willingness to learn quickly).
• Exposure to Microsoft Purview or similar data discovery tools is a plus.

Responsibilities

• Data Subject Access Requests (DSARs) management across HR and related functions.
• Prepare offer letters and employment documentation; manage Right to Work processes.
• Support Joiners, Movers & Leavers (JML) activities; maintain HR system data.
• Liaise with Payroll on employee changes and conduct regular data/file audits.

Skills

Attention to detail

Data analysis

Communication skills

Discretion

Collaboration

Tools

Microsoft Purview

Workday

Job description

**People Administrator (12 Month FTC)** **About Arriva** Arriva is one of Europe’s leading transport providers, employing over 35,000 people and delivering more than 1.5 billion passenger journeys across 11 countries every year. With a proud heritage dating back to 1938, we’re driven by an ambitious growth agenda Arriva is focused on building a strong and sustainable future. We’re looking for a highly organised and detail-focused **People Administrator** to join our team on a **12-month fixed-term contract**. **What You’ll Be Doing** **Data Subject Access Requests (Primary Focus)*** Manage and coordinate all DSARs across HR* Track requests to ensure compliance with statutory deadlines* Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data* Work with HR, IT, Payroll and wider stakeholders to gather information* Review and redact sensitive data in line with GDPR requirements* Maintain clear records and audit trails* Identify and escalate risks or complex cases* Continuously improve DSAR processes and documentation* Ensure secure handling of all personal data **Administration*** Act as a first point of contact for employee queries* Prepare offer letters and employment documentation* Manage Right to Work processes* Support Joiners, Movers & Leavers (JML) activity* Maintain accurate HR system data* Liaise with Payroll on employee changes* Conduct regular data and file audits* Support wider HR administration as required **What We’re Looking For** **Essential*** Experience handling sensitive and confidential information* Experience managing administrative processes or casework to deadlines* Understanding of GDPR or data protection principles (or willingness to learn quickly)* Exposure to systems such as Microsoft Purview or similar **Desirable*** Previous HR administration experience* Experience managing DSARs or similar data requests* Familiarity with HR systems (e.g. Workday)* Experience using Microsoft Purview (eDiscovery, content search, data export) **Skills & Behaviours*** Strong organisation and attention to detail* Ability to analyse and extract data from systems* Excellent communication and interpersonal skills* Discreet and trustworthy with sensitive information* Collaborative team player* Professional and customer-focused approach* Adaptable in a fast-paced environment **Why Join Us?** At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your career within a large, complex and evolving organisation. #LI-LS1