People Administrator (12 Month FTC)

Arriva Limited; Sefton; On-site; GBP 22,000 - 28,000; Full time

Job summary

Arriva is seeking a meticulous People Administrator for a 6-month FTC to support data privacy and HR administration. You will handle DSAR requests, coordinate across HR, IT and Payroll, and help maintain compliance with GDPR.

This role focuses on data extraction using Microsoft Purview, maintaining records, and assisting with Right to Work processes and JML activities. Strong organizational and confidential data handling skills are essential.

Qualifications

• Experience handling sensitive and confidential information.
• Experience managing administrative processes or casework to deadlines.
• Understanding of GDPR or data protection principles (or willingness to learn quickly).
• Exposure to systems such as Microsoft Purview or similar.
• Desirable HR administration experience.
• Experience managing DSARs or similar data requests.
• Familiarity with HR systems (e.g. Workday).
• Experience using Microsoft Purview (eDiscovery, content search, data export).

Responsibilities

• Process DSARs across HR and coordinate requests.
• Track DSARs to ensure statutory deadlines are met.
• Use Microsoft Purview to locate and extract data.
• Collaborate with HR, IT, Payroll and stakeholders to gather information.
• Review and redact sensitive data in line with GDPR.
• Maintain clear records and audit trails.
• Identify and elevate risks or complex cases.

Skills

DSAR handling

Data extraction

GDPR knowledge

Attention to detail

Communication

Tools

Microsoft Purview

Workday

Job description

People Administrator (6 Month FTC)

About Arriva

Arriva is one of Europe’s leading transport providers, employing over 35,000 people and delivering more than 1.5 billion passenger journeys across 11 countries every year. With a proud heritage dating back to 1938, we’re driven by an ambitious growth agenda Arriva is focused on building a strong and sustainable future. We’re looking for a highly organised and detail-focused People Administrator to join our team on a 6-month fixed-term contract.

What You’ll Be Doing

• Data Subject Access Requests (Primary Focus)
• Manage and coordinate all DSARs across HR
• Track requests to ensure compliance with statutory deadlines
• Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
• Work with HR, IT, Payroll and wider stakeholders to gather information
• Review and redact sensitive data in line with GDPR requirements
• Maintain clear records and audit trails
• Identify and elevate risks or complex cases
• Continuously improve DSAR processes and documentation
• Ensure secure handling of all personal data
• Administration
• Act as a first point of contact for employee queries
• Prepare offer letters and employment documentation
• Manage Right to Work processes
• Support Joiners, Movers & Leavers (JML) activity
• Maintain accurate HR system data
• Liaise with Payroll on employee changes
• Conduct regular data and file audits
• Support wider HR administration as required

What We’re Looking For

• Essential Experience handling sensitive and confidential information
• Experience managing administrative processes or casework to deadlines
• Understanding of GDPR or data protection principles (or willingness to learn quickly)
• Exposure to systems such as Microsoft Purview or similar
• Desirable Previous HR administration experience
• Experience managing DSARs or similar data requests
• Familiarity with HR systems (e.g. Workday)
• Experience using Microsoft Purview (eDiscovery, content search, data export)

Skills & Behaviours

• Strong organisation and attention to detail
• Ability to analyse and extract data from systems
• Excellent communication and interpersonal skills
• Discreet and trustworthy with sensitive information
• Collaborative team player
• Professional and customer-focused approach
• Adaptable in a fast-paced environment

Why Join Us?

At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your career within a large, complex and evolving organisation.

Arriva is a leading provider of passenger transport across Europe, employing around 34,400 people and delivering around 1.6 billion passenger journeys. With buses, trains, coaches, trams, waterbuses, bike-sharing systems, on-demand transport solutions and a rolling stock leasing company, Arriva proudly connects people and communities safely, reliably and sustainably across 11 countries, delivering these services in a better way, every day. The activities of Arriva are divided into four business units: UK Bus, UK Trains, The Netherlands and Mainland Europe. Arriva has passenger transport operations in the Czech Republic, Croatia, Hungary, Italy, the Netherlands, Poland, Slovakia, Slovenia, Spain and the United Kingdom, and also operates a rolling stock leasing company in Romania.

#LI-LS1 INDCORP Arriva is a leading provider of passenger transport across Europe, employing around 34,400 people and delivering around 1.6 billion passenger journeys. With buses, trains, coaches, trams, waterbuses, bike-sharing systems, on-demand transport solutions and a rolling stock leasing company, Arriva proudly connects people and communities safely, reliably and sustainably across 11 countries, delivering these services in a better way, every day.