People Administrator (6 Month Ftc)

Arriva Limited; England; On-site; GBP 25,000 - 32,000; Full time

Job summary

Arriva Limited is seeking a meticulous People Administrator on a 6-month fixed-term contract. You will manage Data Subject Access Requests within HR, ensuring timely responses and GDPR-compliant data handling, while supporting general HR administration and data integrity.

The role requires attention to detail, strong organisation, and collaboration with HR, IT and Payroll to ensure accurate records and smooth onboarding/offboarding processes.

Qualifications

• Experience handling sensitive and confidential information.
• Experience managing administrative processes or casework to deadlines.
• Understanding of GDPR or data protection principles (or willingness to learn quickly).
• Exposure to systems such as Microsoft Purview or similar.

Responsibilities

• Manage DSARs across HR and coordinate requests to meet deadlines.
• Use Microsoft Purview to locate and extract data and maintain audit trails.
• Work with HR, IT, Payroll and stakeholders to gather information and redact data as required.
• Maintain accurate HR system data and support JML activity and Right to Work processes.

Skills

Data handling

Attention to detail

Communication skills

Collaboration

Tools

Microsoft Purview

Workday

MS Office

Job description

People Administrator (6 Month FTC)

About Arriva

Arriva is one of Europe’s leading transport providers, employing over 35,000 people and delivering more than 1.5 billion passenger journeys across 11 countries every year.

With a proud heritage dating back to 1938, we’re driven by an ambitious growth agenda Arriva is focused on building a strong and sustainable future.

We’re looking for a highly organised and detail-focused People Administrator to join our team on a 6-month fixed-term contract.

What You’ll Be Doing

Data Subject Access Requests (Primary Focus)

• Manage and coordinate all DSARs across HR
• Track requests to ensure compliance with statutory deadlines
• Use Microsoft Purview (eDiscovery & Content Search) to locate and extract data
• Work with HR, IT, Payroll and wider stakeholders to gather information
• Review and redact sensitive data in line with GDPR requirements
• Maintain clear records and audit trails
• Identify and elevate risks or complex cases
• Continuously improve DSAR processes and documentation
• Ensure secure handling of all personal data

Administration

• Act as a first point of contact for employee queries
• Prepare offer letters and employment documentation
• Manage Right to Work processes
• Support Joiners, Movers & Leavers (JML) activity
• Maintain accurate HR system data
• Liaise with Payroll on employee changes
• Conduct regular data and file audits
• Support wider HR administration as required

What We’re Looking For

Essential

• Experience handling sensitive and confidential information
• Experience managing administrative processes or casework to deadlines
• Understanding of GDPR or data protection principles (or willingness to learn quickly)
• Exposure to systems such as Microsoft Purview or similar

Desirable

• Previous HR administration experience
• Experience managing DSARs or similar data requests
• Familiarity with HR systems (e.g. Workday)
• Experience using Microsoft Purview (eDiscovery, content search, data export)

Skills & Behaviours

• Strong organisation and attention to detail
• Ability to analyse and extract data from systems
• Excellent communication and interpersonal skills
• Discreet and trustworthy with sensitive information
• Collaborative team player
• Professional and customer-focused approach
• Adaptable in a fast-paced environment

Why Join Us?

At Arriva, our people are at the heart of what we do. You’ll join a supportive and inclusive HR team where your contribution matters and your expertise will help shape a positive experience for colleagues across the business. We’re committed to developing our people and offer opportunities to grow your career within a large, complex and evolving organisation.