Payroll Administrator

Local Care Direct; Huddersfield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare service provider in Huddersfield is seeking a full-time Payroll Administrator to manage payroll processes and ensure compliance with HMRC regulations. This role involves processing monthly payroll for salaried and timesheet staff, maintaining accurate records, and contributing to financial reporting. The ideal candidate will have at least 5 years of experience in a Payroll or Finance department, excellent organisational and interpersonal skills, and familiarity with HMRC legislation. The position offers a supportive work environment and a commitment to staff wellbeing.

Benefits

Employee Assistance Programme

NHS Discounts (Blue light card)

Annual Awards supporting local charities

Qualifications

• 5+ years experience in Payroll / Finance department.
• Experience with Timesheet & Salaried payroll.
• Familiarity with NHS pensions and Agenda for Change.

Responsibilities

• Ensure compliance with legal payroll standards.
• Process monthly payroll for staff.
• Maintain accurate records for the Financial Controller.

Skills

Organisational skills

Interpersonal skills

Microsoft Excel (intermediate)

Knowledge of HMRC legislation

Sage Line 50 payroll system

Education

Level 2 English & Maths (GCSE Grade C or equivalent)

Tools

Sage Payroll

Microsoft Word

Microsoft Outlook

Job description

Local Care Direct is a non-profit Social Enterpriseoperating across 24 hours a day, 7 days a week, 365 days a year, to providevarious primary and urgent health care services across West Yorkshire.

We have a position available for a full time Payroll Administrator working 37.5 hours per week from Unit 14, Bradley, Huddersfield.

The Payroll Administrator will assist to ensure effective delivery of all activity and to support other finance activity as required.

Location: Local Care Direct, Unit 14, Longbow Close, Bradley, Huddersfield, HD2 1GQ.

Hours: 37.5 hours per week working Monday to Friday09:00-17:00 (1/2 hour unpaid break)

Salary: £13.79 14.36 per hour

Main duties of the job

Some of the Key Principles:

Receiving payroll records, ensuring appropriatelyauthorised and recorded and inputting data into system.

Process Monthly payroll for both time sheeted andsalaried staff.

Administration of pension reporting.

Administration of PAYE / NIC.

About us

We care about people at Local Care Direct. Together, we actwith kindness & respect, fairness & consistency, and honesty &integrity. Every one of our values is essential, but our impact is greater whenwe use all of them together.

Our purpose is to care for people. Established as a socialenterprise in 2004 to deliver health services across West Yorkshire, our aim isto meet the needs and expectations of our patients, and our NHS and social carepartners. Over the years, we have developed a broad range of services forpatients across Yorkshire and the Humber including: a centralised contactcentre, GP out of hours services, Urgent Treatment Centres, walk-in facilities,a dental assessment and booking service, as well as a number of bespokeservices for our NHS clients.

Benefits of working for Local Care Direct:

Employee Assistance Programme

Modern working environment with a positive atmosphere

NHS Pensions

NHS Discounts (Blue light card)

Health & Wellbeing group to support staff

Supportive and Friendly teams

Annual Awards focused on raising money to support a localcharity

Job responsibilities

Team

• To ensure adherence to legal, professional and organisational standards, policies and protocols in relation to Payroll operations.
• To work effectively as part of the finance team.
• To act in a manner which is consistent with organisational values.

Communications & Relationships

• To develop and maintain appropriate channels of communication with internal and external customers
• To develop and maintain appropriate channels of communication with budget managers to ensure timely authorisation of timesheets and overtime forms.
• To ensure the Financial Controller is informed of any payroll circumstances which could jeopardise the timely processing of payroll.
• Provide excellent customer service in all tasks undertaken.
• Attending and contributing to team meetings and discussions.
• Building a strong working relationship with managers and employees to ensure open communication at all times.
• To ensure agreed lines of communication and reporting are implemented within the team to support all employees understanding LCD business plans, objectives, priorities and changes.
• To promote effective cross-functional working and that the operational team supports the achievement of objectives, standards and protocols of other LCD areas.

9. To attend internal and external meetings representing LCD and engaging in discussions appropriate to the role and level of the post.

Organisational

• To ensure compliance with all relevant HMRC regulations and Company policies.
• To proactively advise the Financial Controller of issues and risks associated with payroll systems and processes and assisting with the identification and implementation of contingency arrangements.
• To uphold and promote Local Care Direct values and ensure these are translated into working practices.
• To maintain the highest standards of conduct.

Information resources

• To maintain accurate monthly and annual reports for the Financial Controller on all aspects of payroll.
• To produce year end statutory payroll returns for HMRC.

Patient care

• To ensure that the quality of patient care is firmly at the centre of the organisations objectives and vision.
• To ensure the management and monitoring of the highest standards or safety and quality in the delivery of healthcare and related services, and manage risk within Local Care Direct.

Confidentiality

• To ensure the team and you operates within information governance protocols and business confidentiality is maintained at all times.

Health, safety and security

• To work within Local Care Direct Health & Safety Policy and Guidelines.

Personal Development & Managing Self

• To actively participate in the annual Performance Development Review process.
• Identify own professional development needs through the Personal Development Review process (PDR).
• Ensure that relevant professional practice is evidence based and current.
• Ensure that continual professional development is maintained and facilitates the ability to provide care to a high standard in a way that is both safe and cost effective.
• Ensure that mandatory training is up to date and participate in training as appropriate.
• Effectively utilise time management, organisational, co-ordination and if required - management skills.

Training

• To complete the defined company induction programme and core training for this role and mandatory refresher training thereafter and ensure that accurate records of training are maintained.
• To maintain the working environment in an appropriate condition in accordance with Health and Safety and Environmental Management policies and standards.

FINANCIAL RESOURCES

• To ensure financial policies and procedures are maintained and the budget is adhered to and that best value for money is achieved.

INFECTION PREVENTION AND CONTROL

• Healthcare workers have a duty of care to patients and are expected to comply fully with the companies Infection Prevention and Control (IP&C) policies and attend / complete IP&C training, for personal and patient safety and for prevention of healthcare-associated infection (HCAI). Knowledge, skills and behaviour in the workplace should reflect this.

SAFEGUARDING

• Individuals have a duty of care to children and vulnerable adults that they come into contact with whilst at work to safeguard and promote their welfare and to work to prevent, recognise, respond, appropriately refer and record potential neglect or abuse, adhering to the company's Safeguarding Children and Safeguarding Vulnerable Adults policies and procedures.

The main duties and responsibilities shown here are not exhaustive and the postholder will be expected to carry out any reasonable activities according to the needs of the business as directed by the line manager.

Person Specification

Experience

• At least 5 years experience working in a busy Payroll / Finance department.
• Experience of working in a confidential environment.
• Dealing with a mixture of both Timesheet & Salaried payroll.
• Experience of RTI.
• Experience working with SSP / SMP / Pensions.
• Experience of NHS Agenda for Change.
• Experience of NHS pensions.
• Experience working with Sage Payroll.

Skills & Knowledge

• Demonstration of very good organisational skills.
• Excellent interpersonal skills with an ability to communicate at all levels.
• Approachable to others.
• Knowledge and experience of Microsoft word and Microsoft outlook.
• Intermediate knowledge of Microsoft excel.
• Up to date knowledge of HMRC legislation including PAYE / Statutory payments / Apprenticeship Levy & Student Loans.
• Knowledge and experience of using Sage Line 50 payroll system.
• Advanced knowledge of Microsoft excel e.g Pivot Tables.

Qualifications

• Level 2 English & Maths (GCSE Grade C or equivalent)