Partner University Administration Officer

The Francis Crick Institute; London; On-site; GBP 34,000 - 50,000; Full time

Job summary

An established industry player seeks a Partner University Administration Officer for a full-time, fixed-term role. This key position involves providing administrative support for university partnerships, ensuring efficient processes, and maintaining accurate records. The successful candidate will work closely with senior scientific leadership and play a vital role in supporting the Crick's activities with founding universities. If you have a passion for academic administration and thrive in a collaborative environment, this is an exciting opportunity to contribute to groundbreaking biomedical research.

Benefits

Health Benefits

Pension Scheme

Flexible Working Hours

Professional Development Opportunities

Qualifications

• Educated to degree level or significant experience at a similar level.
• Experience in an academic environment and scientific administration.

Responsibilities

• Provide administrative support for university partnership activities.
• Manage the Partnership Networking Fund and maintain accurate records.
• Support agenda planning and minute taking for meetings.

Skills

Interpersonal Skills

Organizational Skills

Time Management

Written Communication

Project Management

Database Software Knowledge

Attention to Detail

Education

Degree Level Education

Degree in Biomedical Sciences

Tools

Database Software

Job description

Partner University Administration Officer page is loaded

Partner University Administration Officer

Apply locations London posted on Posted 7 Days Ago job requisition id R1998

Salary for this Role:

From £34,500 per annum plus benefits, subject to skills and experience.

Job Title:

Partner University Administration Officer

Reports to:

Ruth Bird

Closing Date:

16/Jan/2025 23.59 GMT

Job Description:

Partner University Administration Officer – Maternity Cover

This is a full-time role for a fixed term of 11 months on Crick Terms and Conditions of Employment.

An internal secondment will be considered for anyone interested in understanding more about university partnerships or research administration.

The Francis Crick Institute is a partnership between the Medical Research Council (MRC), Cancer Research UK (CRUK), the Wellcome Trust, University College London (UCL), Imperial College London, and King’s College London. It is a registered charity whose purpose is to conduct biomedical research into all aspects of human health and disease. The institute is a leading centre of biomedical research and innovation.

The Partner University Administration Officer role sits in the Crick’s Research Management Support (RMS) team and reports to the Partner University Liaison Manager. The post holder will work to support the activities associated with the university partnership with University College London (UCL), Imperial College London, and King’s College London.

The RMS team sits within the office of the Chief Operating Officer (COO) and provides support to the Crick’s senior scientific leadership across a range of activities.

Purpose of the role

This is a key role providing administrative support for the RMS team with a main focus on supporting the partnership activities associated with the three founding universities.

The key partnership activities are: partner university Attachment Programme; joint appointments; the Networking Fund; University affiliations with Crick Group Leaders; understanding the role of university supervision of Crick PhD students; and membership of Interest Groups.

Key responsibilities

To work flexibly as part of a small team supporting the Crick’s activities, this will include:

• Administrative support for the Partner University activities, including:

• Supporting the Partner University Liaison Manager in developing efficient and effective processes for the University Partnership activities.
• Helping to maintain accurate data and records for university attachment group leaders and joint appointments, including lab members.
• Supporting the administration of the University Affiliation Scheme for Crick Group Leaders.
• Managing the Partnership Networking Fund Call as required usually 2-3 times per year.
• Ensuring the visibility of university attachments is achieved internally and externally (websites), including collecting data for new attachments.
• Supporting the pastoral care and structured review points for university attachment holders.
• Assisting with the website maintenance for the University Partnership pages.
• Supporting agenda planning and minute taking, including acting as Secretary to the monthly Partnership Managers meeting.
• Assisting with the administration of the University & Academic Partnership Committee (UAPC) as required.
• Arranging meetings and taking notes/minutes as required for the Partner University Liaison Manager.

Provide administrative support within the RMS team, including:

• Support for the Group Leader Recruitment processes.
• Assisting with visits and tours as required.
• Ordering and monitoring of stationery.
• Supporting the monthly RMS team meetings.
• General administrative support to members of the RMS team.

Provide cover for the PAs to the Crick’s senior leadership team:

• Providing temporary cover for the Directors’ PAs when they are on annual leave or away from the office for protracted periods.

Person Specification

The person appointed should embody and demonstrate the Crick’s core values: bold, open, collegial, in addition to the following:

Essential

Education

• Educated to degree level or significant experience of working at a similar level.

Knowledge and Experience

• Experience of working in an academic environment.
• Experience of scientific administration and committee work.
• Significant experience of successfully operating in a sensitive/confidential environment.
• Experience of interpreting, evaluating, summarising and communicating data.

Skills and Capabilities

• Excellent interpersonal skills; ability to communicate well with people at all levels of seniority.
• Confident, flexible and diplomatic.
• Excellent organisational, time management and administrative skills.
• Excellent written and oral communication skills.
• Excellent attention to detail.
• Good knowledge of using computers and database software packages.
• Project management skills.
• Ability to work under pressure and meet deadlines.
• Ability to work under own initiative and as part of a team.

Desirable

• Project Management qualification.
• Degree in Biomedical Sciences.

Find out what benefits the Crick has to offer:

For more information on our great pay and benefits package please click here.

Equality, Diversity & Inclusion:

We welcome applications from all backgrounds. We are committed to providing equal employment opportunities.