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Administration Team Assistant

Simpson Thacher & Bartlett LLP

London

Hybrid

GBP 30,000 - 50,000

Full time

12 days ago

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Job summary

An established industry player seeks a proactive Administration Team Assistant to support senior management. This role involves managing diaries, arranging travel, and assisting with various administrative tasks in a dynamic environment. The ideal candidate will thrive in a fast-paced setting, showcasing excellent organizational and communication skills. With a commitment to fostering a diverse and collaborative workplace, this opportunity offers a chance to grow within a leading law firm while contributing to impactful projects. If you are detail-oriented and enjoy multitasking, this role is perfect for you.

Qualifications

Proficient in MS Office products with excellent attention to detail.
Ability to prioritize workload and manage conflicting priorities.
Strong communication skills to interact with all staff levels.

Responsibilities

Manage diary and travel arrangements for senior management.
Assist with drafting correspondence and formatting documents.
Act as a gatekeeper and handle queries effectively.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Document management systems

Fast typing

Organizational skills

Communication skills

Self-management

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Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

The Administration Team Assistant is responsible for providing proactive support to an allocation of the Business Support senior management team on a range of matters including but not limited to diary management, arranging travel, expense claims and ad hoc projects. The ideal candidate for this role should be a highly organised, proactive individual who thrives in a fast-paced environment.

Responsibilities/Duties

Acting as gatekeeper including answering calls, assisting with queries by providing information or directing as appropriate.
Diary management.
Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites, training schedules, meetings, etc.
Amending, converting and formatting documents and processing mark-ups; creating and amending documents in PowerPoint.
Arranging travel, meetings and events etc. including domestic and international travel.
Arranging internal and client meetings to include room bookings, organising training sessions and lunches.
Managing expense claims.
Assisting with project management tasks to ensure progress and efficiency.
Supporting wider team members as and when needed.
Any with other duties required to ensure a full administrative service to allocated management team from time to time.

Required Skills

Professional and courteous manner, building and maintaining effective working relationships.
Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
Knowledge of document management systems.
Fast and accurate typing with excellent attention to detail.
Ability to prioritise workload.
Ability to self-manage and deal with conflicting priorities from different sources.
Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
Ability to work effectively within a team as well as independently.
Must be flexible.

Details

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Equal Opportunities

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Law Practice

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