Part-Time Residential Administrator - Impactful Care Support

Hollybank Trust; Lower Hopton; On-site; GBP 16,531,000 - 18,047,000; Part time

Job summary

Hollybank Trust is seeking a part-time Residential Administrator for Poplars in Mirfield. The role involves providing comprehensive administrative support, handling reception duties, maintaining records, and supporting regulatory compliance for adults with complex needs.

The position offers 19 hours per week at an hourly rate of £12.81, with duties spanning diaries, documentation, recruitment administration, and support for the management team.

Qualifications

• Experience providing administrative support in busy environments.
• Ability to manage multiple priorities with accuracy and discretion.
• Strong communication and customer service skills.

Responsibilities

• Provide general administrative support including correspondence, reports, databases, and document management.
• Deliver a professional reception service, handling telephone enquiries and welcoming visitors.
• Organise meetings, prepare agendas, take accurate minutes, and follow up on actions.
• Manage diaries, appointments, and training schedules for staff and residents.
• Maintain accurate records, electronic systems, personnel files, and compliance trackers.
• Support financial administration including petty cash, invoices, mileage claims, and reconciliations.
• Assist with recruitment administration, onboarding, induction tracking, and interview documentation.
• Monitor staff training, supervision records, and compliance requirements.
• Process incoming and outgoing mail and ensure documents are filed and stored.
• Support quality standards, safeguarding, confidentiality, and regulatory compliance.

Skills

Organisational skills

Communication skills

Prioritisation

Tools

Microsoft Office

Job description

Hollybank Trust is seeking a part-time Residential Administrator for Poplars in Mirfield. The role involves providing comprehensive administrative support, handling reception duties, maintaining records, and supporting regulatory compliance for adults with complex needs.

The position offers 19 hours per week at an hourly rate of £12.81, with duties spanning diaries, documentation, recruitment administration, and support for the management team.