Part-Time Project & Operations Coordinator

JDR Recruitment; Swansea; On-site; GBP 16,064,000 - 21,737,000; Part time

Benefits offered by this job

Full training and support

Permanent part-time position

Office-based role in Swansea

Salary and responsibility review after

Job summary

JDR Recruitment is recruiting an experienced Part-Time Project & Operations Coordinator for an established manufacturing and engineering company in Swansea.

This role supports the Operations Manager with day-to-day project organisation, customer deliveries and site coordination. You will learn company processes and gradually manage your own workload coordinating projects from start to finish.

Qualifications

• Experience in project coordination or similar roles.
• Strong organisational and multitasking abilities.
• Proficient with MS Outlook/Excel/Teams and Microsoft 365.

Responsibilities

• Organise customer deliveries and keep customers updated.
• Liaise with customers on delivery dates and site requirements.
• Prepare and chase site information and paperwork.
• Maintain CRM records and project documentation.
• Support Operations Manager with day-to-day coordination.

Skills

Project coordination

Operations coordination

Administration

Tools

Microsoft Outlook

Excel

Teams

Microsoft 365

Job description

JDR Recruitment is recruiting an experienced Part-Time Project & Operations Coordinator on behalf of an established manufacturing and engineering business based in Swansea.

This is a varied, office-based role supporting the Operations Manager with the day-to-day organisation of customer projects, deliveries and site teams.

We are looking for someone who is highly organised, confident and proactive. Initially, you will work closely with the Operations Manager while learning the company's processes, with the aim of becoming confident managing your own workload and coordinating projects from start to finish.

What will you be doing?

Your duties will include:

• Organising customer deliveries and keeping customers updated
• Liaising with customers regarding delivery dates and site requirements
• Sending out and chasing site information and paperwork
• Helping to identify any potential delivery or site access issues
• Obtaining quotes and arranging transport where required
• Helping to organise cranes, lifting equipment and other equipment for site deliveries
• Coordinating diaries and schedules for site teams
• Preparing customer enquiries ready for quotations
• Following up outstanding quotations by telephone and email
• Keeping customer and project information updated on the CRM system
• Completing and maintaining general project documentation
• Preparing standard site paperwork using existing company templates
• Keeping accurate records of projects, deliveries and customer communication
• Providing general administrative support to the Operations Manager

What are we looking for?

Ideally, you will have previous experience within project coordination, operations, administration or a similar role.

You should also be:

• Highly organised and comfortable managing several tasks at once
• Confident speaking with customers, suppliers and site teams
• Comfortable using Microsoft Outlook, Excel, Teams and other Microsoft 365 systems
• Able to work independently and use your own initiative
• Confident following tasks through and making sure nothing gets missed
• Comfortable making telephone calls and following up with customers

Previous experience within manufacturing, construction, engineering or logistics would be particularly beneficial, although full training will be provided on the company's internal systems and processes.

Experience using CRM systems or dealing with transport, site paperwork, RAMS, PQQs, crane or HIAB bookings would also be advantageous but is not essential.

What's on offer?

• £13.21 per hour
• 20 hours per week
• Monday to Friday, 10:00am - 2:00pm
• Permanent part-time position
• Office-based role in Swansea
• Full training and support
• Salary and responsibility review after six months
• Opportunity to develop into independently coordinating projects and operations

This would be an excellent opportunity for an experienced administrator or coordinator looking for consistent part-time hours within a busy, varied role.

We are an equal opportunities employer and welcome applications from individuals of all backgrounds. We are committed to creating an inclusive environment where everyone feels valued and respected.