Business Operations Coordinator

Bolt; Blacknest; On-site; GBP 28,000 - 34,000; Full time

Job summary

Bolt Technical are recruiting for an organised and proactive Business Operations Coordinator to support the operational, financial, and administrative functions of our clients' business. The successful candidate will coordinate contracts, invoicing, customer service activities, and performance reporting, working across multiple departments to ensure processes run smoothly and efficiently.

This is a permanent, full-time role with standard hours of Monday to Friday, 08:00–17:30, in a busy

Qualifications

• GCSEs in English and Mathematics.
• Experience in administrative, operations, or coordination roles.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Strong communication and relationship-building abilities.
• Experience with Simpro or similar systems.
• Proficient IT skills: Excel, Word, Outlook.

Responsibilities

• Manage end-of-project and contract documentation processes
• Process new Planned Preventative Maintenance (PPM) orders and manage PPM renewals
• Maintain and update contract information within Simpro, ensuring data accuracy and compliance
• Coordinate applications for Police Unique Response Numbers
• Liaise with monitoring companies to support seamless service delivery
• Assist with foreign travel arrangements and overseas travel checklists
• Manage maintenance invoicing processes, ensuring timely and accurate billing
• Raise and process invoices for remedial and small works projects
• Provide backup support for purchasing activities when required
• Generate KPI reports for internal teams and key customers
• Support data collection, performance monitoring, and reporting activities
• Provide backup support for incoming calls and the shared Mail@ inbox
• Publish the daily diary for Management and Office teams
• Deliver general administrative support across the business as required

Job description

Job Title

Business Operations Coordinator

Location

West Tisted

Salary

£28,000 to £34,000 dependant on experience

Job Type

Permanent, Full-Time

About the Opportunity

Bolt Technical are recruiting for an organised and proactive Business Operations Coordinator to support the operational, financial, and administrative functions of our clients' business.

The successful candidate will play a key role in coordinating contracts, invoicing, customer service activities, and performance reporting. This position is ideal for a highly organised individual who enjoys working across multiple departments, ensuring processes run smoothly and efficiently while delivering excellent support to both customers and colleagues.

Working Hours

Monday to Friday, 08:00 – 17:30

Key Responsibilities

• Manage end-of-project and contract documentation processes
• Process new Planned Preventative Maintenance (PPM) orders and manage PPM renewals
• Maintain and update contract information within Simpro, ensuring data accuracy and compliance
• Coordinate applications for Police Unique Response Numbers
• Liaise with monitoring companies to support seamless service delivery
• Assist with foreign travel arrangements and overseas travel checklists
• Manage maintenance invoicing processes, ensuring timely and accurate billing
• Raise and process invoices for remedial and small works projects
• Provide backup support for purchasing activities when required
• Generate KPI reports for internal teams and key customers
• Support data collection, performance monitoring, and reporting activities
• Provide backup support for incoming calls and the shared Mail@ inbox
• Publish the daily diary for Management and Office teams
• Deliver general administrative support across the business as required

Key Skills & Experience

• GCSEs (or equivalent) in English and Mathematics
• Previous experience in an administrative, operations, or coordination role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent attention to detail and accuracy
• Strong communication skills and ability to build effective working relationships
• Experience using job management, CRM, or business systems such as Simpro
• Proficient IT skills, including Microsoft Excel, Word, and Outlook
• Ability to work independently and collaboratively as part of a team
• Experience with invoicing, contract administration, or service delivery coordination would be advantageous

Due to the nature of the work, the successful candidate must be willing to undergo and successfully obtain security clearance. Existing security clearance is not required.

This is a permanent opportunity within a growing and technically advanced manufacturing environment. Flexibility may be required to support business needs.