Part time PA (Term time)

Oakley Recruitment Limited; West Midlands; Hybrid; GBP 27,000 - 32,000; Part time

Benefits offered by this job

5 days leave + all school holidays

Flexible/hybrid working

Laptop and mobile phone provided

Mileage for travel to meetings

West Midlands Pension Fund

BHSF benefits

Job summary

Oakley Recruitment Limited is working with an organisation in Sandwell to recruit a part-time PA and administrative support role. This opportunity suits someone with previous PA experience who is now seeking flexible, family-friendly hours.

You will clerk meetings, take accurate minutes, implement quality control of board documentation, and assist with forward planning and compliance. The role involves liaising with the Board and senior leadership across the West Midlands, with hybrid working

Qualifications

• Senior administrative experience including taking and producing accurate minutes.
• PA experience an advantage.
• Excellent communication and people management skills.
• Knowledge of using a range of ICT packages.
• Must be able to travel to various locations throughout the West Midlands.
• Ability to work flexible hours to meet the needs of the Service (including some evening work).

Responsibilities

• Provide clerking and administrative support ensuring information is received in a timely manner and that challenges, decisions and follow-up actions are recorded appropriately.
• Implement, monitor and review systems for the quality control of the board documentation.
• Support the Board with forward planning and compliance, communicating potential legislative changes and impacts.
• Provide professional challenge and intervene in meetings to ensure compliance with legislative and procedural issues.
• Build and maintain professional relationships with the Board and senior leadership team.

Skills

Senior admin experience

Minute taking

PA experience

Communication

People management

ICT packages

Job description

Oakley Recruitment is working on an exclusive basis with an organisation based in Sandwell. This is an excellent opportunity to join an expanding team. This role is ideal for someone with previous experience PA experience who is now looking for part time around family commitments.

Job Role

Providing effective clerking and administrative support ensuring information is received in a timely manner and that challenges, decisions and follow-up actions are recorded appropriately

Implementing, monitoring and reviewing systems for the quality control of the board documentation

Working with the Board in relation to forward planning and compliance, ensuring that potential changes in legislation are effectively communicated and any potential impact on the board is understood

Providing professional challenge, and intervening where necessary in meetings, to ensure the board is compliant in respect of legislative and procedural issues

Building and maintaining professional relationships with the Board, and senior leadership team

Skills and experience

Senior administrative experience including taking and producing accurate minutes

PA experience an advantage

Excellent communication and people management skills

Knowledge of using a range of ICT packages

Must be able to travel to various locations throughout the West Midlands

Ability to work flexible hours to meet the needs of the Service (including some evening work)

Reward

25 hours per week, Monday to Friday, Term-Time only

£27,226 - £32,080 pro-rata (£16,202-£19,580 based on 25 hours in term time)

• 5 days leave + all school holidays


• Flexible/hybrid working


• Laptop and mobile phone provided


• Mileage for travel to meetings


• West Midlands Pension Fund


• BHSF benefits

Culture and Environment

Our clients culture are supportive and welcoming, they offer great flexibility to their staff. They offer full training and development including progression opportunities. Along with a qualification. You will have the flexibility to work 25 hours across 5 days, once trained you have the opportunity to work hybrid.

Personality

You will be highly organised and take pride in keeping tasks and priorities running smoothly. You will be self-motivated and able to use your own initiative, while remaining flexible in adapting to the changing needs of the role. Strong communication skills are essential, as you will liaise confidently and clearly with colleagues and clients. Above all, we are looking for someone approachable and personable, who can build positive working relationships and bring a supportive presence to the team.

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.