PA to MD

New Appointments Group Ltd; Westerham; On-site; GBP 17,000 - 25,000; Part time

Job summary

New Appointments Group, a long-established matching employer, seeks an experienced Part-Time Personal Assistant to support the Managing Director in Westerham. You will manage a busy diary, prepare presentations, handle correspondence, and coordinate travel and events.

The role requires highly organised, proactive candidates who can own tasks end-to-end and communicate effectively with senior stakeholders and external contacts.

Qualifications

• Proven experience as a PA supporting an MD or senior executive.
• Highly organised with excellent attention to detail.
• Commercially aware, proactive and tenacious, with the confidence to take ownership.
• Strong ability to prioritise and manage multiple tasks independently.
• Excellent written and verbal communication skills.
• Discreet and trustworthy when handling confidential and personal information.

Responsibilities

• Provide 1:1 business and personal PA support to the Managing Director.
• Manage the MD's diary, meetings, correspondence and travel arrangements.
• Prepare documents, presentations, meeting agendas and supporting information.
• Manage incoming calls and confidently screen sales enquiries.
• Coordinate exhibitions, corporate events and staff functions.
• Oversee office administration, including cleaners and maintenance.
• Maintain training, holiday and CRM records.
• Process expenses and maintain accurate documentation.
• Supervise the Receptionist and Maintenance Supervisor.
• Handle confidential personal administration alongside business responsibilities.

Skills

Organised

Diary management

Communication

Discretion

Stakeholder liaison

Tools

CRM software

Office suite

Job description

We are working with a successful, well-established independent

sales and distribution business based in Westerham, seeking an experienced Part -Time PA to provide dedicated support to the Managing Director.

This is a varied, hands-on role suited to someone who is highly organised, commercially aware, proactive and confident taking ownership of tasks through to completion.

The ideal candidate must live within a 15 to 20 minute commute of Weterham.

Hours of Work

• Flexibility required to provide holiday cover on Mondays and Tuesdays, approximately 4 to 5 times per year.

Key Responsibilities

• Provide 1:1 business and personal PA support to the Managing Director.
• Manage the MD's diary, meetings, correspondence and travel arrangements.
• Prepare documents, presentations, meeting agendas and supporting information.
• Manage incoming calls and confidently screen sales enquiries.
• Coordinate exhibitions, corporate events and staff functions.
• Oversee office administration, including cleaners and maintenance.
• Maintain training, holiday and CRM records.
• Process expenses and maintain accurate documentation.
• Supervise the Receptionist and Maintenance Supervisor.
• Handle confidential personal administration alongside business responsibilities.

Person Specification

• Proven experience as a PA supporting an MD or senior executive
• Highly organised with excellent attention to detail.
• Commercially aware, proactive and tenacious, with the confidence to take ownership.
• Strong ability to prioritise and manage multiple tasks independently.
• Excellent written and verbal communication skills.
• Discreet and trustworthy when handling confidential and personal information.
• Confident dealing with senior stakeholders, colleagues and external contacts.

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.