Part time PA (Term time)

Oakley Recruitment Limited; West Bromwich; Hybrid; GBP 16,000 - 20,000; Part time

Benefits offered by this job

Flexible/hybrid working

Laptop provided

Mileage reimbursements

West Midlands Pension Fund

BHSF benefits

Job summary

Oakley Recruitment Limited seeks an experienced administrator to provide clerking and clerical support for board activities in the West Midlands. The role involves minute taking, planning support, and ensuring compliance with governance requirements.

You will interact with the Board and senior leadership, manage communications, and support flexible/ hybrid working arrangements across locations in the West Midlands.

Qualifications

• Senior administrative experience including taking and producing accurate minutes.
• PA experience an advantage.
• Excellent communication and people management skills.
• Knowledge of using a range of ICT packages.
• Must be able to travel to various locations throughout the West Midlands.
• Ability to work flexible hours to meet the needs of the Service (including some evening work).

Responsibilities

• Providing effective clerking and administrative support ensuring information is received in a timely manner and that challenges, decisions and follow-up actions are recorded appropriately.
• Implementing, monitoring and reviewing systems for the quality control of the board documentation.
• Working with the Board in relation to forward planning and compliance, ensuring that potential changes in legislation are effectively communicated and any potential impact on the board is understood.
• Providing professional challenge, and intervening where necessary in meetings, to ensure the board is compliant in respect of legislative and procedural issues.
• Building and maintaining professional relationships with the Board, and senior leadership team.

Skills

Minutes taking

PA experience

Communication skills

People management

ICT packages

Travel flexibility

Flexible hours

Job description

Job Role

Providing effective clerking and administrative support ensuring information is received in a timely manner and that challenges, decisions and follow-up actions are recorded appropriately

Implementing, monitoring and reviewing systems for the quality control of the board documentation

Working with the Board in relation to forward planning and compliance, ensuring that potential changes in legislation are effectively communicated and any potential impact on the board is understood

Providing professional challenge, and intervening where necessary in meetings, to ensure the board is compliant in respect of legislative and procedural issues

Building and maintaining professional relationships with the Board, and senior leadership team

Skills and experience

Senior administrative experience including taking and producing accurate minutes

PA experience an advantage

Excellent communication and people management skills

Knowledge of using a range of ICT packages

Must be able to travel to various locations throughout the West Midlands

Ability to work flexible hours to meet the needs of the Service (including some evening work)

Reward

• 25 hours per week, Monday to Friday, Term-Time only
• GBP27,226 - GBP32,080 pro-rata (GBP16,202-GBP19,580 based on 25 hours in term time)
• 5 days leave + all school holidays
• Flexible/hybrid working
• Laptop and mobile phone provided
• Mileage for travel to meetings
• West Midlands Pension Fund
• BHSF benefits

Culture and Environment

Our clients culture are supportive and welcoming, they offer great flexibility to their staff. They offer full training and development including progression opportunities. Along with a qualification. You will have the flexibility to work 25 hours across 5 days, once trained you have the opportunity to work hybrid.

Personality

You will be highly organised and take pride in keeping tasks and priorities running smoothly. You will be self-motivated and able to use your own initiative, while remaining flexible in adapting to the changing needs of the role. Strong communication skills are essential, as you will liaise confidently and clearly with colleagues and clients. Above all, we are looking for someone approachable and personable, who can build positive working relationships and bring a supportive presence to the team.

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.