Legal PA

Optima Recruitment Limited; Leatherhead; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Onsite parking

25 days holiday + bank holidays

Job summary

Optima Recruitment Limited is seeking a proactive Legal Personal Assistant to support our team of professionals in Leatherhead. You will assist four Private Client solicitors and two part-time secretaries, handling documents, filing, mail, calendars and client interactions with a professional demeanour.

Training, confidentiality, and mentoring duties are part of the role, along with ensuring accurate document presentation and efficient workflow.

Qualifications

• Significant legal secretarial experience.
• Proficient in IT applications.
• High accuracy levels.
• Professional client communication.
• Ability to meet deadlines under pressure.
• Knowledge of law and legal practice.
• Proactive and collaborative team player.

Responsibilities

• Prepare documents through audio typing and word processing.
• Manage filing and client file organization.
• Handle mail preparation and dispatch.
• Schedule appointments and maintain calendars for fee earners.
• Set up and tidy conference rooms for meetings.
• Provide refreshments as needed.
• Support and mentor other secretaries when required.
• Assist clients in person and by phone with a professional demeanour.
• Complete online forms and utilise the Case Management System.
• Maintain high standards of document presentation.
• Identify ways to improve departmental efficiency.
• Perform additional duties as needed.

Skills

Legal secretarial experience

IT proficiency

Attention to detail

Professional client communication

Customer service orientation

Time management

Team collaboration

Positive attitude

Knowledge of law and legal practice

Tools

Case Management System

Job description

Legal PA

We are seeking an enthusiastic and highly organised Personal Assistant to support our team of professionals.

If you're a proactive problem-solver, this is your opportunity to make a meaningful impact.

• Based in Leatherhead
• competitive
• Monday - Friday
• Onsite parking
• 25 days holiday + bank holidays

Job Specification:

• Collaborate with four Private Client solicitors/fee earners in conjunction with two part-time secretaries.
• Prepare documents through audio typing and word processing.
• Manage filing, including client file organisation per office procedures.
• Handle mail preparation and dispatch.
• Complete copying tasks personally if no office assistant is available.
• Schedule appointments and maintain calendars for fee earners.
• Set up and tidy the conference room for meetings.
• Provide refreshments as needed.
• Support and mentor other secretaries when required.
• Assist clients in person and by phone with a professional demeanour.
• Engage in necessary training for personal development.
• Ensure confidentiality of firm and client information.
• Complete online forms and utilise the Case Management System.
• Maintain high standards of document presentation.
• Identify ways to improve departmental efficiency.
• Perform additional duties as needed.

Person specification:

• Significant legal secretarial experience.
• Proficient in relevant IT applications.
• Maintains high accuracy levels.
• Communicates professionally with clients via phone and in-person.
• Delivers excellent customer care.
• Takes a proactive approach to tasks and client needs.
• Capable of meeting deadlines, handling pressure, using initiative, prioritising workloads, and collaborating as part of a team.
• Exhibits a positive attitude.
• Knowledge of law and legal practice is essential.

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.