PA to the Senior Leadership Team

Citizen; Birmingham; On-site; GBP 32,534 - 39,763; Full time

Benefits offered by this job

26 days annual leave plus bank holidays

Annual leave purchase scheme

Enhanced family leave

Generous Pension Scheme

Disability Confident Employer

Official Accredited Living Wage Employer

Job summary

A non-profit organization is seeking a proactive Personal Assistant to the Senior Leadership Team in Birmingham. This full-time position involves providing high-quality administrative support, managing diaries, and preparing reports. The ideal candidate will possess excellent minute-taking skills, proficiency in MS Office, and the ability to thrive in a fast-paced environment. Benefits include generous annual leave and a contributory pension scheme. Join a dynamic team and support senior leaders in their operations.

Qualifications

• Experience of working with senior managers for diary management.
• Ability to work in a fast-paced, pressurised environment.
• Excellent organisational skills to manage workload effectively.

Responsibilities

• Provide high-quality PA support to the Senior Leadership Team.
• Manage diaries for members of the team.
• Support preparation of Board and Committee reports.

Skills

Minute/note taking ability

Proficient IT skills

Organisational skills

Education

GCSE or equivalent education

Tools

MS Office

Job description

PA to the Senior Leadership Team

Citizen – Senior Leadership Team – Seniority level: Associate – Employment type: Full‑time – Job function: Administrative – Industries: Non‑profit Organizations

Base pay £36,149 per annum

Hours 37 hrs per week, Monday‑Friday (reduced hours may be considered)

Location Birmingham, B37 7YN

Type Permanent

Key responsibilities

• To provide high‑quality PA support to the Senior Leadership Team.
• To provide diary management to members of the Senior Leadership Team.
• To provide high level administrative support for meetings.
• To support the Senior Leadership Team in the preparation of Board and Committee reports.
• To undertake basic research as requested by the Senior Leadership Team.
• To work collaboratively and effectively as part of a shared administrative service.

Qualifications and experience

• Good standard of education to GCSE or equivalent level, including maths and English, or relevant experience.
• Excellent, accurate and timely minute/note taking ability.
• Proficient IT skills along with a good working knowledge of MS Office.
• Experience of providing exceptional support to senior managers.
• Experience of working on a 1:1 basis to support diary management.
• Experience of working in a pressurised environment, working to tight deadlines.
• Excellent organisational skills and ability to manage, organise and prioritise own workload and that of the Senior Leadership Team.

Manager’s Quote

Join our dynamic Executive Support Team and play a key role in enabling senior leaders to perform at their best. We’re looking for proactive, experienced professionals who thrive in fast‑paced environments and can deliver exceptional administrative and organisational support. From managing schedules and coordinating meetings to handling confidential information with discretion, you’ll be at the heart of ensuring smooth operations across the business. If you’re motivated, adaptable, and eager to contribute to a high‑impact team, we’d love to hear from you.

Benefits

• Annual leave starts at 26 days per year plus bank holidays.
• Annual leave purchase scheme – option to buy up to an additional 5 days per year.
• Enhanced family leave (maternity, paternity and adoption).
• Generous Pension Scheme – Citizen will match contributions of 4%, 6% or up to 10%.
• Proud Corporate Member of WISH – The Network for Women Working in Social Housing.
• Citizen Housing is a Disability Confident Employer.
• Official Accredited Living Wage Employer.

Company Culture

We will work together as one team and embrace our Citizen values.

EEO Statement

We welcome applications from all backgrounds and can make reasonable adjustments to support you through the process. Please note we will be reviewing applications throughout the campaign and may invite candidates to interview at any time. We reserve the right to close this role earlier than the published closing date should a suitable candidate be identified.

Additional Information

Interview date: W/C 12th January

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