Part-Time Ops Support Administrator | Flexible Hours

West Yorkshire Fire & Rescue Service; Birkenshaw; Presencial; GBP 21.000 - 32.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Free onsite parking

Local Government Pension Scheme

Flexible working arrangements

Employee Assistance Programme

Sports & Social Club with gym access

Car salary sacrifice scheme

Descripción de la vacante

West Yorkshire Fire & Rescue Service seeks an Operational Support Administrator to provide a professional, confidential administrative service within the Operational Support team, enabling coordinated activity, information management and informed decision-making.

You will handle complex diaries, meetings, minutes and action tracking, while maintaining data quality and supporting procurement, budgets and visitor management as required.

Formación

• Demonstrable administrative experience including diary and inbox management.
• Experience supporting senior leaders or operational teams in a complex environment.
• Experience organising meetings, producing accurate minutes and managing actions.
• Experience analysing data and producing reports.
• Confidence using Microsoft Word, Excel and PowerPoint.
• Level 2 / GCSE-equivalent literacy and numeracy, or equivalent via work experience.
• An IT qualification at Level 2 or equivalent relevant experience.

Responsabilidades

• Manage complex diaries, inboxes and scheduling requirements, balancing competing priorities.
• Organise and support meetings and events, including agendas, papers, accurate minutes and action tracking.
• Maintain, analyse and report on operational and corporate data, identifying trends and producing clear information.
• Support projects by maintaining records, issue logs and decision logs, and coordinating administrative activity.
• Build effective relationships with internal departments, external partners and senior officials.
• Coordinate travel, accommodation, events and official visits, including itineraries and hospitality arrangements.
• Maintain secure electronic filing systems, databases and records in line with information governance and data protection requirements.
• Support procurement, budgets, financial records, visitor management, contractor access and departmental administration as required.

Conocimientos

Administrative experience

Diary and inbox management

Senior stakeholder support

Meeting organisation and minutes

Data analysis and reporting

MS Word/Excel/PowerPoint

Communication and prioritisation

Discretion with sensitive information

Educación

Level 2 GCSE literacy and numeracy

IT qualification Level 2 or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descripción del empleo

West Yorkshire Fire & Rescue Service seeks an Operational Support Administrator to provide a professional, confidential administrative service within the Operational Support team, enabling coordinated activity, information management and informed decision-making.

You will handle complex diaries, meetings, minutes and action tracking, while maintaining data quality and supporting procurement, budgets and visitor management as required.