Part-Time Operations Admin: Diary, Meetings & Data

West Yorkshire Fire And Rescue Service; Birkenshaw; Remote; GBP 14,000 - 19,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Free onsite parking

Employee Assistance Programme

Sports & Social Club with gym

Car salary sacrifice scheme

Job summary

West Yorkshire Fire & Rescue Service is seeking an organised and proactive Administrative Support member to join the Operational Support team. You will provide confidential admin services that help colleagues coordinate activity, manage information and inform decision-making.

The role offers flexible working options, generous leave, a Local Government Pension Scheme and practical benefits, with a 22.5-hour week and on-site premises.

Qualifications

• Administrative experience including diary and inbox management.
• Experience supporting senior leaders or operational teams in a complex environment.
• Experience organising meetings and producing minutes.
• Experience analysing data and producing reports.
• Proficiency in Word, Excel and PowerPoint.
• GCSE-level literacy and numeracy or equivalent by work experience.
• IT qualification at Level 2 or equivalent

Responsibilities

• Manage complex diaries, inboxes and scheduling requirements, balancing competing priorities.
• Organise and support meetings and events, including agendas, papers, accurate minutes and action tracking.
• Maintain, analyse and report on operational and corporate data, identifying trends and producing clear information.
• Support projects by maintaining records, issue logs and decision logs, and coordinating administrative activity.
• Build effective relationships with internal departments, external partners and senior officials.
• Coordinate travel, accommodation, events and official visits, including itineraries and hospitality arrangements.
• Maintain secure electronic filing systems, databases and records in line with information governance and data protection requirements.
• Support procurement, budgets, financial records, visitor management, contractor access and departmental administration as required.

Skills

Diary management

Data analysis

Meeting coordination

Report preparation

Stakeholder liaison

Microsoft Office

Education

Level 2 / GCSE-equivalent literacy and numeracy

IT qualification at Level 2

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

West Yorkshire Fire & Rescue Service is seeking an organised and proactive Administrative Support member to join the Operational Support team. You will provide confidential admin services that help colleagues coordinate activity, manage information and inform decision-making.

The role offers flexible working options, generous leave, a Local Government Pension Scheme and practical benefits, with a 22.5-hour week and on-site premises.