Prevention Assurance and Improvement Team (PAIT) Administrator

West Yorkshire Fire And Rescue Service; Birkenshaw; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

West Yorkshire Fire and Rescue Service is seeking an organised PAIT Administrator to provide comprehensive administrative support to the Prevention Department. You will manage correspondence, coordinate meetings, prepare documentation and maintain records while assisting with stock management and budget monitoring.

The role requires effective communication with internal colleagues, partner organisations and the public, and offers hybrid working with a mix of office and home-based tasks.

Qualifications

• Experience or knowledge of accurate data handling, confidentiality and data protection requirements.
• Experience in office administration and coordinating information for a busy team.
• Ability to manage correspondence, meetings and documentation with minimal supervision.

Responsibilities

• Manage correspondence, coordinate meetings, prepare documentation, collate information and maintain accurate records.
• Administer the Prevention Department’s homepage to keep information current and accessible.
• Support stock management and budget monitoring and provide admin assistance across the organisation.

Skills

Organised

Proactive

Administrative support

Data handling

Tools

Homepage administration

Job description

Prevention Assurance and Improvement Team (PAIT) Administrator

Are you :

Organised, proactive, an accomplished administrator who enjoys providing excellent support, coordinating information and helping a busy team work effectively?

A great opportunity has arisen to join West Yorkshire Fire and Rescue Service as a PAIT Administrator, providing comprehensive administrative support to the Prevention Department.

The role:

Helping ensure the department operates efficiently by managing correspondence, coordinating meetings, preparing documentation, collating information and maintaining accurate records. Helping administer the Prevention Department’s homepage, ensuring information remains current, relevant and accessible.

You will support stock management and budget monitoring and provide administrative assistance to colleagues across the organisation in the delivery of prevention activity. The role will involve communicating with internal colleagues, partner organisations, community groups and members of the public, so a professional and helpful approach is essential.

We are looking for someone with previous office administration experience who can communicate effectively with a wide range of people. You will be self-motivated, organised and able to prioritise your workload and meet deadlines with minimal supervision.

Experience or knowledge of accurate data handling, confidentiality and data protection requirements will be important. Above all, you will be committed to providing a high-quality service and supporting the effective delivery of prevention work across West Yorkshire.

If you are an experienced administrator looking for a varied role where your work will support prevention activity and safer communities, we would be delighted to hear from you.

In return, you’ll be joining a supportive and forward-thinking team where your skills will directly contribute to prevention, partnership working and community safety across West Yorkshire.

We offer flexible working arrangements, including hybrid working. Whilst you will be required to work from our offices for parts of your initial training, after this you’ll work both in the office and from home as part of our ‘hybrid’ working model. Therefore, applicants must have a reliable home internet connection.

Joining a first-rate organisation, you will have the job satisfaction of knowing each day that you are contributing to the success of one of just six metropolitan fire and rescue services in the UK, supporting around 950 firefighters who work round the clock, plus around 300 support staff, who help people and save lives.

We are a caring organisation, promote an environment of inclusivity and learning and welcome people from all walks of life who can show commitment to our values such as integrity and teamwork.

If you are passionate about learning, prevention and helping communities stay safer, we would welcome your application.

The post is subject to a Standard Disclosure & Barring Service check and the possession of a full valid driving licence and/or ability to travel within West Yorkshire.

Closing date for all applications is Sunday 8 th November 2026

We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under-represented at WYFRS, including women, Black, Asian & Minority Ethnic applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia.

West Yorkshire Fire & Rescue Service are committed to the safeguarding of our staff, volunteers, visitors and the community we serve. This includes protecting vulnerable adults, children and young people from potential neglect and harm. All employees must share the same commitment.

WYFRS is a ‘Real Living Wage’ employer and have been rated ‘good’ by HMICFRS in all areas of our service.