Part-Time Operations & Admin Coordinator — 9-Month Cover

Uxbridge Employment Agency; Greater London; On-site; GBP 36,534,000 - 49,842,000; Part time

Job summary

Our client in Hayes is seeking a Part-Time Business Coordinator to join the busy operations team on a temporary basis for about nine months. The role combines administration, purchasing support, invoicing and general office coordination, with some accounts tasks possible for the right applicant.

The position is part-time, with hours Monday to Friday and flexibility around start/finish times. Immediate handover is preferred and the handover should occur within the next couple of weeks.

Qualifications

• Previous office administration or business support experience.
• Good working knowledge of Microsoft Office.
• A highly adaptable approach and the confidence to pick up new processes quickly.
• Strong attention to detail and a high level of accuracy.
• Confident written and verbal communication skills.
• The ability to organise a varied workload and work to deadlines.
• A reliable, helpful and team-focused approach.
• Availability to start within the next couple of weeks to complete a handover.

Responsibilities

• Providing general administrative support to the wider operational team.
• Answering incoming telephone calls and taking or passing on messages.
• Preparing, checking and submitting customer invoices.
• Updating records once customer orders have been completed.
• Filing and archiving documentation accurately.
• Obtaining supplier quotations and raising purchase orders for general supplies.
• Following up outstanding purchase orders and highlighting delays or discrepancies.
• Scanning and maintaining delivery and traceability documentation.

Skills

Office administration

Microsoft Office

Adaptable

Attention to detail

Communication

Time management

Team player

Availability to start soon

Tools

ERP/MRP system

Job description

Our client in Hayes is seeking a Part-Time Business Coordinator to join the busy operations team on a temporary basis for about nine months. The role combines administration, purchasing support, invoicing and general office coordination, with some accounts tasks possible for the right applicant.

The position is part-time, with hours Monday to Friday and flexibility around start/finish times. Immediate handover is preferred and the handover should occur within the next couple of weeks.