Part Time Accounts and Business Coordinator

Uxbridge Employment Agency; Greater London; On-site; GBP 18,000 - 23,000; Part time

Job summary

Uxbridge Employment Agency is seeking a Part-Time Accounts and Business Administrator in the Hayes area for approximately nine months to cover maternity leave. The role focuses on purchase order administration, invoicing and maintaining financial records, with some broader office duties.

Ideal candidates will have experience in administration with a numbers focus, good attention to detail and ability to handle invoices. Bookkeeping experience is a plus; flexibility around start times is welcomed.

Qualifications

• Previous experience in administration, accounts administration or purchasing support.
• Comfort working with numbers, invoices and detailed financial information.
• Strong accuracy and attention to detail; good organisational skills.

Responsibilities

• Support purchasing and invoice administration: raise and process purchase orders, obtain quotations, follow up orders and resolve queries.
• Prepare, check and submit customer invoices and update records on completion.
• Maintain stock, delivery and related records; ensure information is accurate.
• Provide broader office support: update systems, handle calls, file and scan documents, arrange courier collections.
• Assist with routine holiday/absence administration and general office organisation.

Skills

Administration

Accounts administration

Purchasing support

Attention to detail

Communication

Tools

Microsoft Office

Job description

Part-Time Accounts and Business Administrator

Type: Temporary approximately 9-month maternity cover
Salary: £15.00 per hour
Location: Hayes area
Hours: hours per week, Monday to Friday, with some flexibility around start and finish times
Start: Within the next couple of weeks

Are you an experienced administrator who enjoys working with numbers, invoices and purchase orders?

Our client is looking for a confident and organised Part-Time Accounts and Business Administrator to join their team for approximately nine months, covering maternity leave.

This is a varied role, but a significant part of the position involves purchase order administration, invoicing and maintaining accurate financial and operational records. You do not need to be a fully qualified bookkeeper, but you will need to be comfortable working with figures and confident checking information for accuracy.

If you also have some bookkeeping or accounts administration experience, that would be particularly useful.

What will you be doing?

A key part of the role will involve supporting purchasing and invoice administration, including:

• Raising and processing purchase orders
• Obtaining quotations from suppliers
• Following up outstanding purchase orders and resolving queries
• Preparing, checking and submitting customer invoices
• Updating records once orders have been completed
• Checking documentation and ensuring information is accurate
• Supporting purchase invoice processing and resolving invoice queries
• Assisting with sales ledger follow-up where required
• Maintaining accurate stock, delivery and related records

Alongside the financial and purchasing administration, you will provide broader support to the office, including:

• Updating internal systems and maintaining accurate records
• Handling incoming telephone calls and messages
• Filing, scanning and general document administration
• Arranging courier collections and deliveries
• Supporting meeting arrangements and general office organisation
• Assisting with routine holiday and absence administration
• Providing additional administrative support during busy periods or staff absence

What are we looking for?

Essential:

• Previous experience in administration, accounts administration, purchasing support or a similar office-based role
• Confidence working with numbers, invoices and detailed financial information
• Strong accuracy and attention to detail
• Good Microsoft Office skills
• The ability to learn new systems and processes quickly
• Good organisational skills and the ability to manage changing priorities
• Confident written and verbal communication skills
• A reliable and flexible approach
• Availability to start within the next couple of weeks to allow for a handover

Desirable:

• Bookkeeping or accounts administration experience
• Experience processing purchase invoices
• Previous responsibility for purchase orders or purchasing administration
• Experience with sales ledger or invoice queries
• Previous use of an ERP or MRP system

This would be a particularly good opportunity for someone who enjoys the combination of administration and accounts-related work and is naturally comfortable dealing with figures.

It could suit an experienced Accounts Administrator, Finance Administrator, Purchase Ledger Administrator or general Administrator who has regularly dealt with purchase orders and invoicing and is looking for part-time hours for the next nine months.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.