Part Time Accounts and Business Coordinator

Confidential; Greater London; On-site; GBP 21,000 - 25,000; Part time

Job summary

Confidential is seeking a Part-Time Accounts and Business Administrator in Hayes for approximately nine months to cover maternity leave. The role is 25–30 hours per week, Monday to Friday, £15.00 per hour with some flexibility around start and finish times. Start date is in the next couple of weeks.

The job combines purchase order administration, invoicing and maintaining accurate financial and operational records. Experience with bookkeeping is useful but not essential.

Qualifications

• Experience in administration or accounts administration or purchasing support.
• Ability to handle invoices and financial records with accuracy.
• Good MS Office skills and quick to learn new systems.
• Flexible and well-organised with changing priorities.

Responsibilities

• Raising and processing purchase orders
• Obtaining supplier quotations
• Following up orders and resolving queries
• Preparing and submitting customer invoices
• Maintaining stock and related records
• Providing general office support and admin duties

Skills

Numerical accuracy

Attention to detail

Microsoft Office

Organisational skills

Communication skills

Flexibility

Tools

Microsoft Office

ERP/MRP system

Job description

Part-Time Accounts and Business Administrator

Type: Temporary - approximately 9-month maternity cover
Salary: £15.00 per hour
Location: Hayes area
Hours: 25-30 hours per week, Monday to Friday, with some flexibility around start and finish times
Start: Within the next couple of weeks

Are you an experienced administrator who enjoys working with numbers, invoices and purchase orders?

Our client is looking for a confident and organised Part-Time Accounts and Business Administrator to join their team for approximately nine months, covering maternity leave.

This is a varied role, but a significant part of the position involves purchase order administration, invoicing and maintaining accurate financial and operational records. You do not need to be a fully qualified bookkeeper, but you will need to be comfortable working with figures and confident checking information for accuracy.

If you also have some bookkeeping or accounts administration experience, that would be particularly useful.

What will you be doing?

• Raising and processing purchase orders
• Obtaining quotations from suppliers
• Following up outstanding purchase orders and resolving queries
• Preparing, checking and submitting customer invoices
• Updating records once orders have been completed
• Checking documentation and ensuring information is accurate
• Supporting purchase invoice processing and resolving invoice queries
• Assisting with sales ledger follow-up where required
• Maintaining accurate stock, delivery and related records

Alongside the financial and purchasing administration, you will provide broader support to the office, including:

• Updating internal systems and maintaining accurate records
• Handling incoming telephone calls and messages
• Filing, scanning and general document administration
• Arranging courier collections and deliveries
• Supporting meeting arrangements and general office organisation
• Assisting with routine holiday and absence administration
• Providing additional administrative support during busy periods or staff absence

What are we looking for?

Essential:

• Previous experience in administration, accounts administration, purchasing support or a similar office-based role
• Confidence working with numbers, invoices and detailed financial information
• Strong accuracy and attention to detail
• Good Microsoft Office skills
• The ability to learn new systems and processes quickly
• Good organisational skills and the ability to manage changing priorities
• Confident written and verbal communication skills
• A reliable and flexible approach
• Availability to start within the next couple of weeks to allow for a handover

Desirable:

• Bookkeeping or accounts administration experience
• Experience processing purchase invoices
• Previous responsibility for purchase orders or purchasing administration
• Experience with sales ledger or invoice queries
• Previous use of an ERP or MRP system

This would be a particularly good opportunity for someone who enjoys the combination of administration and accounts-related work and is naturally comfortable dealing with figures.

It could suit an experienced Accounts Administrator, Finance Administrator, Purchase Ledger Administrator or general Administrator