Part Time Business Coordinator

Uxbridge Employment Agency; Greater London; On-site; GBP 36,534,000 - 49,842,000; Part time

Job summary

Our client in Hayes is seeking a Part-Time Business Coordinator to join the busy operations team on a temporary basis for about nine months. The role combines administration, purchasing support, invoicing and general office coordination, with some accounts tasks possible for the right applicant.

The position is part-time, with hours Monday to Friday and flexibility around start/finish times. Immediate handover is preferred and the handover should occur within the next couple of weeks.

Qualifications

• Previous office administration or business support experience.
• Good working knowledge of Microsoft Office.
• A highly adaptable approach and the confidence to pick up new processes quickly.
• Strong attention to detail and a high level of accuracy.
• Confident written and verbal communication skills.
• The ability to organise a varied workload and work to deadlines.
• A reliable, helpful and team-focused approach.
• Availability to start within the next couple of weeks to complete a handover.

Responsibilities

• Providing general administrative support to the wider operational team.
• Answering incoming telephone calls and taking or passing on messages.
• Preparing, checking and submitting customer invoices.
• Updating records once customer orders have been completed.
• Filing and archiving documentation accurately.
• Obtaining supplier quotations and raising purchase orders for general supplies.
• Following up outstanding purchase orders and highlighting delays or discrepancies.
• Scanning and maintaining delivery and traceability documentation.

Skills

Office administration

Microsoft Office

Adaptable

Attention to detail

Communication

Time management

Team player

Availability to start soon

Tools

ERP/MRP system

Job description

Part-Time Business Coordinator

Type: Temporary, 9-month maternity cover
Salary: £15.00 per hour
Location: Hayes area
Hours: hours per week, Monday to Friday, with some flexibility around start and finish times
Start: Within the next couple of weeks to allow for a handover

Our client is looking for a highly adaptable and dependable Part-Time Business Coordinator to join a busy operational team on a temporary basis for approximately nine months, covering maternity leave.

This is a varied part-time role offering a good mix of administration, purchasing support, invoicing, document control and general office coordination. As the successful candidate will need to get up to speed quickly, this opportunity would suit someone who is confident stepping into a busy environment, able to learn new processes promptly and comfortable adapting as priorities change.

Key Responsibilities:

• Providing general administrative support to the wider operational team
• Answering incoming telephone calls and taking or passing on messages
• Preparing, checking and submitting customer invoices
• Updating records once customer orders have been completed
• Filing and archiving documentation accurately
• Obtaining supplier quotations and raising purchase orders for general supplies
• Following up outstanding purchase orders and highlighting delays or discrepancies
• Scanning and maintaining delivery and traceability documentation
• Helping to keep stock records up to date
• Arranging courier collections and deliveries when required
• Supporting holiday and absence administration
• Assisting with the organisation of meetings
• Providing additional office cover during periods of holiday or sickness

There is also scope for the role to include some basic accounts support for someone with suitable bookkeeping experience, such as purchase invoice processing, resolving invoice queries and assisting with sales ledger follow-up.

The ideal Part-Time Business Coordinator will have:

Essential:

• Previous office administration or business support experience
• Good working knowledge of Microsoft Office
• A highly adaptable approach and the confidence to pick up new processes quickly
• Strong attention to detail and a high level of accuracy
• Confident written and verbal communication skills
• The ability to organise a varied workload and work to deadlines
• A reliable, helpful and team-focused approach
• Availability to start within the next couple of weeks to complete a handover

Desirable:

• Previous experience using an ERP or MRP system
• Basic bookkeeping or accounts administration experience
• Experience supporting purchasing, invoicing or stock-related administration

This is a great opportunity for an experienced administrator looking for a varied part-time temporary role and the chance to quickly become a dependable part of an established team.