Part-Time Office & PA Assistant | Client-Focused Admin

PKF Smith Cooper Limited; East Midlands; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Hybrid working during probation

25 days annual leave + bank holidays

Birthday off

Kudos Reward Scheme

Company events

Life assurance

PKF Smith Cooper Rewards discounts

Healthcare cashback

Job summary

PKF Smith Cooper Limited in Ashbourne seeks a proactive Office Administrator to support Partners, clients and the wider office. The role combines PA, admin and front-of-house duties in a friendly professional services environment.

Part-time (22.5–30 hours) with hybrid/office practices, you will manage appointments, prepare documents, coordinate events, handle enquiries, onboarding of new clients and general office admin to keep the day-to-day operations running smoothly.

Qualifications

• Flexible approach to manage a varied workload and priorities.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication and client service.
• Proactive, practical, and able to use own initiative.
• Strong IT skills: Word, Excel, Outlook, and PowerPoint.
• Ability to work independently and as part of a team.
• Experience in PA or office administration is advantageous.
• Experience dealing with clients and stakeholders is beneficial.

Responsibilities

• Provide proactive PA support to Partners, including managing appointments and meetings.
• Assist with preparation, proofreading, formatting and amendment of documents.
• Organise client and intermediary events with marketing team coordination.
• Act as a first point of contact for clients and handle enquiries.
• Manage onboarding of new clients using internal systems and procedures.
• Oversee incoming and outgoing post and ensure efficient distribution.
• Prepare accounts and tax documentation for clients, including signing packs.
• Maintain internal systems and platforms, including Workbooks.
• Prepare and process mail merges and assist with general admin tasks.
• Coordinate office maintenance with external suppliers and contractors.
• Support internal staff events and maintain a positive office environment.
• Provide front-of-house support and meeting room preparation when required.

Skills

Flexible workload management

Organisational skills

Communication skills

Initiative

Team player

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

PKF Smith Cooper Limited in Ashbourne seeks a proactive Office Administrator to support Partners, clients and the wider office. The role combines PA, admin and front-of-house duties in a friendly professional services environment.

Part-time (22.5–30 hours) with hybrid/office practices, you will manage appointments, prepare documents, coordinate events, handle enquiries, onboarding of new clients and general office admin to keep the day-to-day operations running smoothly.