Part-Time Office & Operations Coordinator

WestSpring IT Ltd.; West of England; On-site; GBP 15,000 - 18,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Flexible working

Full health insurance

Games room and office amenities

Monthly company update day

Job summary

WestSpring IT Ltd. in Bristol invites an organised Office & Ops Administrator to support day-to-day administration and logistics. You will manage client and supplier records in Halo, coordinate site visits, and ensure smooth office operations while maintaining accurate data across systems.

The role offers 16–24 hours per week across three days, with flexibility to discuss patterns. You’ll work with Client Services, Technical Delivery and Finance to keep processes efficient and responsive.

Qualifications

• 1-2 years’ experience in office administration, co-ordination, logistics or order processing type roles.
• Highly organised, accurate, and comfortable managing several small tasks at once.
• Willingness to get stuck in to a range of admin tasks, taking load away from Leadership & Management.
• Good communication skills – speak clearly and warmly with clients, suppliers and colleagues.
• Able to think independently, come up with solutions, and improve client experience.

Responsibilities

• General Office Administration: handle calls, maintain records in Halo, prepare and chase routine documentation, coordinate with teams to keep work moving, support meetings and events, monitor supplies.
• Facilities and post management: organise repairs, liaise with contractors, manage records and safety compliance.
• Operations Administration: arrange client site visits, coordinate equipment and logistics, manage warranties, use Halo and MS 365 to track tasks, produce routine reports.

Skills

Organisational skills

Communication

Problem solving

Teamwork

Ability to learn quickly

Tools

Halo CRM

Microsoft 365

CRM updating

Job description

WestSpring IT Ltd. in Bristol invites an organised Office & Ops Administrator to support day-to-day administration and logistics. You will manage client and supplier records in Halo, coordinate site visits, and ensure smooth office operations while maintaining accurate data across systems.

The role offers 16–24 hours per week across three days, with flexibility to discuss patterns. You’ll work with Client Services, Technical Delivery and Finance to keep processes efficient and responsive.