Part-Time Office Administrator (16h/wk) | Smooth Operations

gibsonsengineering; Glasgow; Hybrid; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Group discounts

Modern working environment

Company Pension

Competitive salary

Job summary

Gibsons Engineering in Glasgow is seeking a highly organised Office Administrator to support day-to-day operations. This part-time role (16 hours per week) focuses on maintaining office systems, coordinating meetings, handling correspondence and timesheet management within a growing rail industry company.

The ideal candidate will be proficient in MS Office, able to multitask, and possess excellent communication and organisational skills.

Qualifications

• Proven experience as an Office Administrator.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and office management software.
• Ability to multitask and prioritize effectively.

Responsibilities

• Manage office supplies inventory and place orders as needed.
• Coordinate meetings and appointments for management team.
• Handling correspondence.
• Oversee maintenance of office equipment and liaise with vendors.
• Ensure the office environment is clean, safe, and well-organized.
• Maintaining office procedures.
• Managing RTW compliance and new employee onboarding.
• Timesheet management.
• Other ad-hoc duties as required.

Skills

Office Admin

MS Office

Time management

Communication

Multitasking

Job description

Gibsons Engineering in Glasgow is seeking a highly organised Office Administrator to support day-to-day operations. This part-time role (16 hours per week) focuses on maintaining office systems, coordinating meetings, handling correspondence and timesheet management within a growing rail industry company.

The ideal candidate will be proficient in MS Office, able to multitask, and possess excellent communication and organisational skills.