Depot Admin & Operations Support (Flexible Hours)

First Group; Glasgow; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Health cover

Discount platform

Free train pass

Cycle to work

Holiday + BH

Pension scheme

Share purchase

Flexible working

Job summary

First Bus in Glasgow is seeking a Depot Assistant to support the depot management team with administrative processes, records, and business improvement programmes. This full-time role sits at Caledonia Depot and involves close collaboration with Operations and Engineering Managers.

The ideal candidate will have prior admin or office experience, good computer literacy, strong attention to detail, and excellent time management.

Qualifications

• Previous administrative or office support experience.
• Good computer literacy and experience using administrative systems.
• Strong attention to detail and excellent time management skills.
• Well organised with the ability to prioritise tasks effectively.
• Customer-focused with a practical, common-sense approach.
• Self-motivated, friendly, and helpful with an excellent telephone manner.

Responsibilities

• Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews.
• Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files.
• Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme.
• Manage lost property and coordinate returns to customers.
• Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM.
• Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE.
• Ensure compliance with internal procedures

Skills

Admin experience

Computer literacy

Attention to detail

Time management

Organisational skills

Customer focus

Telephone etiquette

SAM

Tools

SAM

Job description

First Bus in Glasgow is seeking a Depot Assistant to support the depot management team with administrative processes, records, and business improvement programmes. This full-time role sits at Caledonia Depot and involves close collaboration with Operations and Engineering Managers.

The ideal candidate will have prior admin or office experience, good computer literacy, strong attention to detail, and excellent time management.