Office Administrator (Part-Time)

Gibson's Engineering; Glasgow; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Competitive salary

Group discounts

Modern working environment

Company Pension

Job summary

Gibsons Engineering is seeking an Office Administrator to support daily operations at our Glasgow site. This part-time role (16 hours/week) focuses on keeping the office running smoothly, managing supplies, coordinating management meetings, and handling correspondence.

The successful candidate will oversee vendor liaison, timesheets, onboarding, and office procedures, contributing to a well-organized, safe, and efficient workplace.

Qualifications

• Proven experience as an Office Administrator.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and office management software.
• Ability to multitask and prioritize effectively.

Responsibilities

• Manage office supplies inventory and place orders as needed.
• Coordinate meetings and appointments for management team.
• Handling correspondence.
• Oversee maintenance of office equipment and liaise with vendors.
• Ensure the office environment is clean, safe, and well-organized.
• Maintaining office procedures.
• Managing RTW compliance and new employee onboarding.
• Timesheet management.
• Other ad-hoc duties as required.

Skills

Organizational skills

Time management

Communication

MS Office

Multitasking

Tools

Office management software

Job description

Gibsons engineering, are a leading train manufacturing, maintenance and repairs company based at the world famous St Rollox rail depot in Springburn, Glasgow.

As a premier train manufacturing, maintenance and repair firm, we pride ourselves on our commitment to excellence, technological prowess and dedication to advancing the future of rail transportation.

At Gibsons, our mission is clear: to design, engineer and produce cutting-edge trains that redefine the standards of safety, efficiency and sustainability within the industry.

We are seeking a highly organized and proactive Office Administrator to support the daily operations of our office. The ideal candidate will ensure the smooth running of administrative functions and manage office resources to ensure smooth and efficient operations.

This is a part-time role to work 16 hours per week

Key Responsibilities

• Manage office supplies inventory and place orders as needed.
• Coordinate meetings and appointments for management team.
• Handling correspondence.
• Oversee maintenance of office equipment and liaise with vendors.
• Ensure the office environment is clean, safe, and well-organized.
• Maintaining office procedures.
• Managing RTW compliance and new employee onboarding.
• Timesheet management.
• Other ad-hoc duties as required.

Qualifications

• Proven experience as an Office Administrator.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and office management software.
• Ability to multitask and prioritize effectively.

In Return We Can Offer

• Competitive salary
• Group discounts
• Modern working environment
• Company Pension

This is a fantastic opportunity to join a growing business where you will have the opportunity to develop within a professional working environment.

Gibsons Engineering is an equal opportunities employer.