Part-Time Facilities & Guest Services Coordinator

CBRE Group, Inc.; Birkenhead; On-site; GBP 17,000 - 24,000; Part time

Job summary

CBRE Global Workplace Solutions is seeking a Part-time Facilities Coordinator to support front-of-house activities, visitor management and day-to-day site operations for the on-site team in Birkenhead. You will coordinate meetings, deliveries and FM requests to ensure smooth building operations.

The role includes handling Spacewell work orders, CAWS approvals, security coordination and calendar management, with a focus on safety and timely communication across vendor and internal teams.

Responsibilities

• Perform ad hoc front-of-house duties including welcoming guests and issuing passes.
• Assist with allocating reactive workplace work orders in Spacewell – escorting and booking suppliers, raising and maintaining PO’s.
• Complete CAWS (Control of Work System) approvals for all tasks.
• Conduct meeting room checks, ensuring IT/AV connectivity, furniture in good order and room cleanliness.
• Act as the Point of Contact (POC) for Security, managing FM contractors and visitor coordination.
• Oversee the FM site shared calendar and follow up on late or no-show contractors.
• Regular Health & Safety Site Walk and support health and safety tasks.
• Maintaining Ørsted systems and updates used on site (e.g., DSE records, X matters and distribution lists).
• Process and upload Harbour observations and E-log books.
• Manage site stationery orders and office supplies.
• Handle FM email inboxes, respond to inquiries and ensure timely communication.
• Assist catering with lunch orders and hospitality for meetings and events.
• Support Ørsted employees with accessing and returning loan IT kit.
• Upload and maintain waste/energy consumption data in Eagle.
• Manage post and mail as required.

Job description

CBRE Global Workplace Solutions is seeking a Part-time Facilities Coordinator to support front-of-house activities, visitor management and day-to-day site operations for the on-site team in Birkenhead. You will coordinate meetings, deliveries and FM requests to ensure smooth building operations.

The role includes handling Spacewell work orders, CAWS approvals, security coordination and calendar management, with a focus on safety and timely communication across vendor and internal teams.