Part-Time Executive Assistant to Senior Clinicians

Jobs and Business Glasgow; Scotland; Sur place; GBP 19 000 - 24 000; Temps partiel

Résumé du poste

Jobs and Business Glasgow is seeking an experienced Executive Assistant to provide comprehensive PA and administrative support to the Lead Clinician and Director of Clinical Services. You will manage diaries, coordinate meetings, prepare agendas and minutes, handle confidential information, and support governance and clinical strategy across the hospice.

The role requires advanced Microsoft Office skills, excellent communication and organisational abilities, and the ability to work independently

Qualifications

• Secretarial qualification or equivalent.
• Experience working with senior managers or executives.
• Advanced Microsoft Office skills.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Excellent secretarial and administrative skills.
• Ability to work independently and as part of a team.
• High level of attention to detail.
• Flexible approach and ability to manage competing priorities.

Responsabilités

• Provide professional PA support, including complex diary management for senior clinical leaders.
• Organise and coordinate internal and external meetings, conferences and events.
• Prepare agendas, collate papers and take accurate minutes.
• Manage correspondence, maintain filing systems and ensure accurate record keeping.
• Support clinical governance processes, regulatory reporting and evidence gathering.
• Maintain policy directories and monitor review schedules.
• Handle confidential information in accordance with GDPR requirements.
• Support hospice-wide administration functions and provide cover when required.
• Contribute to process improvements and the ongoing development of administrative systems.
• Work collaboratively with colleagues across departments to support organisational objectives.

Connaissances

MS Office

Communication

Organisation

Secretarial skills

Independence

Attention to detail

Flexibility

Formation

Secretarial qualification or equivalent

Outils

Microsoft Office Suite

Description du poste

Jobs and Business Glasgow is seeking an experienced Executive Assistant to provide comprehensive PA and administrative support to the Lead Clinician and Director of Clinical Services. You will manage diaries, coordinate meetings, prepare agendas and minutes, handle confidential information, and support governance and clinical strategy across the hospice.

The role requires advanced Microsoft Office skills, excellent communication and organisational abilities, and the ability to work independently