Executive Personal Assistant to Senior Managers

NHS Scotland; Scotland; Remote; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Flexible working

Family-friendly policies

Support for disabled candidates

Job summary

NHS Scotland is seeking a Personal Assistant to join Children's Services, providing executive and administrative support to senior managers across Children’s Services, Public Health Nursing, Child Protection and Adult Protection.

You will manage complex diaries, coordinate multi-agency meetings, prepare papers, record minutes and monitor actions to completion while handling confidential information with discretion. A strong IT skill set and experience with governance processes are essential.

Qualifications

• Substantial experience in a Personal Assistant, Executive Assistant or senior administrative role.
• Ability to work independently and exercise sound judgement with competing priorities.
• Experience handling sensitive and confidential information.

Responsibilities

• Manage complex diaries and coordinate meetings with multiple agencies.
• Prepare agendas and papers, record minutes and monitor actions to completion.
• Support governance processes and strategic priorities across areas.
• Maintain effective communication with internal and external stakeholders.

Skills

Diary management

Meeting coordination

Record minutes

Confidential handling

Microsoft Office

Tools

Microsoft Office

Job description

NHS Scotland is seeking a Personal Assistant to join Children's Services, providing executive and administrative support to senior managers across Children’s Services, Public Health Nursing, Child Protection and Adult Protection.

You will manage complex diaries, coordinate multi-agency meetings, prepare papers, record minutes and monitor actions to completion while handling confidential information with discretion. A strong IT skill set and experience with governance processes are essential.