Part-Time Executive Assistant to CEO — Events & Ops

Hodder & Stoughton; East Hagbourne; On-site; GBP 191,000 - 223,000; Part time

Benefits offered by this job

35 days annual holiday

Pension plan

Life assurance

Employee benefits

Discounts on books

Free onsite parking

Job summary

Hachette UK Distribution is seeking an experienced Executive Assistant to provide trusted administrative support to the CEO and the leadership team, ensuring smooth day-to-day operations. The role focuses on diary and inbox management, travel, events and project support.

As an on-site, part-time position (20 hours/week, Mon-Fri 9:30–13:30), you will coordinate communications, prepare high-quality presentations and collaborate with senior leaders and external partners to drive priorities forward.

Qualifications

• Proven experience supporting senior executives as an Executive Assistant or in an equivalent role.
• Excellent organisation, prioritisation and forward-planning skills, with the ability to manage changing demands and deadlines.
• Strong written and verbal communication skills, with the judgement to reflect the CEO's and company's tone.
• Experience coordinating events, venues, catering and third-party suppliers.
• Experience supporting projects, presentations and senior leadership teams.
• Confidence using Microsoft Word, Excel, Outlook and PowerPoint, with the ability to learn new systems and processes.
• Sound judgement, initiative and confidence working independently.
• A collaborative, credible and approachable style, with strong stakeholder-management skills.
• Exceptional attention to detail and a proactive, can-do approach.
• The ability to remain calm under pressure and handle sensitive information with complete confidentiality and discretion.

Responsibilities

• Provide trusted administrative and organisational support to the HUKD CEO and leadership team.
• Manage diary, emails, meetings and travel arrangements.
• Prepare, format and proofread presentations, reports and confidential documents.
• Coordinate site events and liaise with venues and suppliers.
• Support projects with data analysis and progress tracking.
• Draft and coordinate site communications across the business.

Skills

Executive support

Organisation

Communication

Stakeholder management

Attention to detail

Discretion

Calm under pressure

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Hachette UK Distribution is seeking an experienced Executive Assistant to provide trusted administrative support to the CEO and the leadership team, ensuring smooth day-to-day operations. The role focuses on diary and inbox management, travel, events and project support.

As an on-site, part-time position (20 hours/week, Mon-Fri 9:30–13:30), you will coordinate communications, prepare high-quality presentations and collaborate with senior leaders and external partners to drive priorities forward.