Part-Time Executive Assistant to CEO — Diary & Events

Hachette UK Limited; East Hagbourne; Hybrid; GBP 20,000 - 32,000; Part time

Benefits offered by this job

35 days holiday

Pension plan

Life assurance

Family policy

Cycle to Work

Eye care vouchers

Book discounts

Employee assistance program

Training library

Mentoring

Staff events

Free onsite parking

Free tea and coffee

Job summary

Hachette UK Limited is seeking an accomplished Executive Assistant to provide trusted administrative and organisational support to the CEO at our on-site, part-time role. This position totals 20 hours per week, Monday to Friday, 9:30am to 1:30pm, supporting diary management, email handling, and the preparation of presentations and reports.

You will coordinate internal and external meetings, manage site communications, and assist with events and special projects while maintaining discretion and

Qualifications

• Proven experience supporting senior executives as an Executive Assistant or in an equivalent role.
• Excellent organisation, prioritisation and forward‑planning skills, with the ability to manage changing demands and deadlines.
• Strong written and verbal communication skills, with the judgement to reflect the CEO’s and company’s tone.
• Experience coordinating events, venues, catering and third‑party suppliers.
• Experience supporting projects, presentations and senior leadership teams.
• Confidence using Microsoft Word, Excel, Outlook and PowerPoint, with the ability to learn new systems and processes.
• Sound judgement, initiative and confidence working independently.
• A collaborative, credible and approachable style, with strong stakeholder‑management skills.
• Exceptional attention to detail and a proactive, can‑do approach.
• The ability to remain calm under pressure and handle sensitive information with complete confidentiality and discretion.

Responsibilities

• Manage a busy, fast‑moving diary, balancing competing priorities and resolving clashes before they arise.
• Review and prioritise emails, calls and invitations, responding directly or drafting correspondence on behalf of the CEO.
• Maintain efficient inbox and file‑management systems for key information and documents.
• Organise regular meetings with internal and external stakeholders.
• Draft and coordinate site communications, bringing together contributions from across the business.
• Prepare, format and proofread high‑quality presentations, reports and confidential documents.
• Plan off‑site strategy days, client meetings, lunches and evening events, working closely with venues and suppliers.
• Coordinate site events in partnership with third‑party suppliers and Facilities teams.
• Support projects through activity coordination, action tracking, data analysis and presentations

Skills

Executive support

Diary management

Email & correspondence

Event coordination

Stakeholder management

Communication skills

MS Office

Discretion & confidentiality

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Hachette UK Limited is seeking an accomplished Executive Assistant to provide trusted administrative and organisational support to the CEO at our on-site, part-time role. This position totals 20 hours per week, Monday to Friday, 9:30am to 1:30pm, supporting diary management, email handling, and the preparation of presentations and reports.

You will coordinate internal and external meetings, manage site communications, and assist with events and special projects while maintaining discretion and