Part-Time Document Control Assistant

Orion Group; Aberdeen City; On-site; GBP 11,000 - 17,000; Part time

Job summary

Orion Group is seeking a Part-Time Document Control Assistant based at our site in Dyce, Aberdeen. This 16-20 hour per week role offers flexibility to fit around a lifestyle, with a 12-month contract in place.

You will support the Document Control team, ensuring critical documents are managed, filed and accessible. The role involves archiving, distribution of controlled docs, and maintaining information integrity across operations.

Qualifications

• Strong organisational skills and attention to detail are essential.
• Ability to follow procedures and maintain data integrity.
• Good written and verbal communication capabilities.
• Previous administrative or document control experience is advantageous.
• Experience in oil and gas or a regulated environment is beneficial.

Responsibilities

• Support the management and distribution of controlled and safety-critical documentation.
• Maintain document registers, records and filing systems.
• Assist with company-wide archiving and information retention activities.
• Ensure documentation complies with established procedures and governance.
• Provide administrative support to the Document Control team.
• Build positive working relationships across departments and communicate effectively.

Skills

Organisational skills

Attention to detail

Data integrity

Written and verbal communication

Administrative experience

Oil & gas industry familiarity

Tools

Microsoft Office

Job description

We are recruiting a Part-Time Document Control Assistant for our Oil & Gas Operator based in Dyce, Aberdeen. This is a 16-20 hour a week post, and they are flexible to either 5 x mornings or say 2.5/3 days per week. 12 Month contract.

What we are seeking:

Candidates should have a proven background in Document Controller

Specifically seeking part-time hours to fit around lifestyle.

Please note if you are a student you would need to have regular availability either 5 mornings 9-12.30 or 2.5 /3 days per week eg Mon/Tues – Wed each week.

Car Parking on site

The Role

As a Document Control Assistant, you will provide valuable support to our Document Control team, helping to ensure that critical operational information is accurately managed, maintained and accessible when needed.

Working within our IT, Data and Digital Management function, you will support the preparation and distribution of controlled documentation, maintain filing systems and assist with archiving activities across the business. Your contribution will help safeguard the integrity of information that supports operational excellence and regulatory compliance.

This is an excellent opportunity for someone who enjoys working in a structured environment, takes pride in accuracy and wants to develop a career within document and information management. You will work closely with experienced Document Controllers who will provide guidance and opportunities for Learning and professional development.

We value open Communication, ensuring information is shared accurately and effectively across teams. We also encourage Empowerment & Accountability, giving individuals the confidence to take ownership of their responsibilities while delivering high standards of work.

You’ll build trusted relationships across the organisation through Respect for colleagues, processes and the importance of maintaining reliable business information. Occasional offshore travel may provide the opportunity to gain further insight into how document control supports safe operations across our assets.

What we are looking for in potential candidates

We're looking for an organised and detail-focused individual who enjoys supporting teams, following established processes and contributing to a culture of safety, compliance and continuous improvement.

Leadership & Responsibilities

• Support the management and distribution of controlled and safety-critical documentation
• Maintain accurate document registers, records and filing systems
• Assist with company-wide archiving and information retention activities
• Ensure documentation is managed in accordance with established procedures and governance requirements
• Provide administrative support to the wider Document Control team
• Build positive working relationships across departments through effective communication and collaboration

Experience & Qualifications

• Strong organisational skills with excellent attention to detail
• Good working knowledge of Microsoft Office applications
• Ability to follow procedures accurately and maintain high levels of data integrity
• Effective written and verbal communication skills
• Previous administrative or document control experience would be advantageous
• Experience within the oil and gas industry, or a similarly regulated environment, would be beneficial

People are our business worldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables