Project Technical Assistant

Orion Group; Aberdeen City; Sur place; GBP 30 000 - 38 000; Plein temps

Résumé du poste

Orion Group is recruiting for a Project Technical Assistant in Aberdeen for an 18-month PAYE contract. You will support the Project Lead with administration, scheduling, and financial controls.

Based in Aberdeen, you will handle POs, invoices, and project documents, working across departments to maintain project schedules and deliverables while developing skills in SAP/Maximo and Primavera P6.

Qualifications

• Experience in project administration within Oil & Gas.
• Proficient in Word, Excel, PowerPoint and SAP/Maximo, Primavera P6.
• Ability to manage multiple priorities with attention to detail.
• Based in Aberdeen with UK Right To Work.

Responsabilités

• Support the Project Lead in the preparation of AFEs, PO requests and estimates.
• Review and approve contractor invoices within DOA levels.
• Develop and maintain project management tools such as schedules, risk registers, organisation charts, and reporting.
• Coordinate with HR and other functions to implement competency and knowledge-sharing initiatives.
• Produce monthly and ad-hoc reports and assist with end-of-campaign close-out.

Connaissances

Project coordination

Multitasking

Data management

Document control

Team administration

Formation

Scottish Higher level or equivalent

Outils

SAP

Maximo

Primavera P6

Word

Excel

PowerPoint

Description du poste

Our Oil & Gas operator client based in central Aberdeen is currently recruiting for the position of Project Technical Assistant, on an 18-month PAYE basis

What we are seeking:

• You will ideally have been working as a Project Secretary/Technical Assistant in either an Operator or Tier 1 service company.
• Be used to a multi-tasking role including general team administration, document control, handling POs and work-orders, data management.
• Update Scheduling Tool – P6
• Strong IT skills including Word, Excel, PowerPoint and SAP/Maximo, Primavera P6
• Be based in Aberdeen and hold a UK Right To Work.

Responsibilities:

• Support the Project Lead in the preparation of: AFEs, PO requests and estimates.
• Delegated financial approval authority appropriate level.
• Review, challenge where appropriate, and approve contractor invoices in line with appropriate DOA level.
• Share in the team accountability for overall Decommissioning Programme and Development Projects financial performance.
• Promote a culture of cost efficiency
• Line manager for the department co-ordinator who provides support to the Developments & Decommissioning Department, Geology & Geophysics/Exploitation Department and Drilling & Well Services Department. Daily reviews of workload to be executed along with guidance and support for the student placement. Weekly timesheets to be approved along with holidays.
• Engagement with the student placement department on quarterly progress.
• Recruitment process for the yearly department coordinator placement student.
• Work with the Project Lead in preparation of the PDP project charter and gate documents
• Work with the Project Lead to maintain and develop project management tools such as: project schedules, risk register, organisation charts, contact lists, RAIL trackers, communication plans, project execution plan, verification and assurance activities, including Synergi input and reporting for audit close out.
• Work together with the Decommissioning manager, Team Leads and HR to pull together and implement the Decommissioning & Developments Competency Strategy.
• Work collaboratively with other functions within company – Update & issue the weekly Well Services Schedule in P6
• Working together with different company functions to expedite document reviews & acceptance
• Supports offshore campaigns with daily tracker and summary reporting.
• Creates monthly and ad-hoc reports as required.
• Co-ordinates the End of Campaign/Project Close out Process up to and including assisting in the production of lessons learned reports, gathering as-built information from various sources, etc.
• Supports Decommissioning Manager/ Project Lead by assisting with management of workscopes and liaising with contractors to resolve project specific tasks and challenges.
• Working together with 3rd party verifiers to expedite document reviews and acceptance.
• Support the Project Lead in engagements and relationships with key contractors to ensure alignment on business and delivery outcomes
• Participate in knowledge sharing/acquiring workshops and conferences
• Be open to collaborative opportunities
• Support the development of people within the Decommissioning and Development Department, especially the department coordinator.
• Support the Decommissioning Manager/Project Lead in completing timely lessons learned “Evaluate” process on completion of significant work programmes and agree how to embed learnings / improvements
• Be open-minded and inquisitive to developments in techniques and technologies applicable to Decommissioning projects
• Engage periodically with peer counterparts to be informed of others’ experiences and benchmark performance
• Organise engagement sessions for team members to efficiently learn about service providers’ new offerings.

Experience & Qualifications:

• Technical/administration experience
• Strong IT skills with a detailed knowledge of Microsoft Office applications
• Organises/manages own workload and priorities
• Ability to work to deadlines
• Good attention to detail
• Adaptability and willingness to take on new challenges.
• Project set-up and management knowledge
• Educated to Scottish Higher level or equivalent
• Commitment to continuous professional development
• Contract position

Peopleare our business worldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables