College Events Coordinator – On-Site, Dynamic Programs

Allen Associates; Oxford; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Meals on duty

Up to 16% employer pension

Access to university facilities

Discounted bus passes

Free flu jabs

University park access

Job summary

Allen Associates are recruiting on behalf of a well-respected college within the University of Oxford for a College Conference and Events Co-Ordinator. Based on Woodstock Road, the role involves coordinating conferences, events and bookings from enquiry to delivery, acting as the primary client contact and supporting promotional activities.

The ideal candidate will have proven experience in office administration or event coordination, strong IT skills (MS Word/Excel), and excellent

Qualifications

• Proven experience in office administration or event coordination, ideally within a college, hospitality, or conference setting.
• Strong IT skills, particularly MS Word and Excel.
• Ability to liaise effectively with a wide range of stakeholders and clients.
• Excellent organisational and time management skills.
• Familiarity with database or booking systems is desirable.

Responsibilities

• Coordinate and manage the college's conference, event, and booking programmes from initial enquiry through to delivery.
• Act as the primary contact for clients and ensure all arrangements align with high-quality standards.
• Support the operational running of conferences and residential events to ensure seamless delivery.
• Maintain effective relationships with internal departments and external partners to support ongoing business development.
• Provide administrative support to the bursary team and maintain accurate event records using computerised systems and databases.
• Support promotion and marketing of events through various channels, including digital communication and collateral.
• Assist during busy periods with additional operational tasks, including liaising with catering and accommodation teams.

Skills

Organisational skills

Time management

Stakeholder liaison

Tools

MS Office (Word/Excel)

Booking systems

Job description

Allen Associates are recruiting on behalf of a well-respected college within the University of Oxford for a College Conference and Events Co-Ordinator. Based on Woodstock Road, the role involves coordinating conferences, events and bookings from enquiry to delivery, acting as the primary client contact and supporting promotional activities.

The ideal candidate will have proven experience in office administration or event coordination, strong IT skills (MS Word/Excel), and excellent