Office Assistant Part Time

Allen Associates; Oxford; On-site; GBP 17,000 - 28,000; Part time

Benefits offered by this job

Holiday entitlement (part-time)

Training opportunities

Sick pay scheme

Employee assistance programme

Flexible working hours

Job summary

Allen Associates is recruiting for a part-time Catering & Conference Office Assistant in Oxford. The role provides varied administrative support within the college’s catering and conference services, handling bookings, inquiries, and on-site event setup with a professional, customer-focused approach.

You will use conference management software, Excel and Word, and collaborate with college staff and guests while ensuring data protection and Equality & Diversity policies are followed.

Qualifications

• Providing high-quality administrative support within the catering and conference services department, ensuring efficient operation of events and bookings.
• Managing bookings and inquiries using conference management software, such as Accurate Solutions Conference Modules, and maintaining detailed records.
• Corresponding professionally via email, phone, and in person with college members, external clients, and conference guests.
• Assisting with setting up facilities and equipment for meetings, conferences, and events, both onsite and in designated spaces.
• Supporting the coordination of accommodation services for visiting guests and event attendees.
• Following strict guidelines on data protection, equality, and diversity policies while managing confidential information.
• Demonstrating flexibility to work occasional additional hours during busy periods, such as the summer conference season.

Responsibilities

• Providing high-quality administrative support within the catering and conference services department, ensuring efficient operation of events and bookings.
• Managing bookings and inquiries using conference management software, such as Accurate Solutions Conference Modules, and maintaining detailed records.
• Corresponding professionally via email, phone, and in person with college members, external clients, and conference guests.
• Assisting with setting up facilities and equipment for meetings, conferences, and events, both onsite and in designated spaces.
• Supporting the coordination of accommodation services for visiting guests and event attendees.
• Following strict guidelines on data protection, equality, and diversity policies while managing confidential information.
• Demonstrating flexibility to work occasional additional hours during busy periods, such as the summer conference season.

Skills

Customer service

Organisation

Attention to detail

Communication skills

Data protection awareness

Tools

MS Office (Word & Excel)

Conference management software

Booking system

Job description

Catering & Conference Office Assistant - Part Time

Are you an organised, customer-focused administrator with strong IT skills looking for a varied, part-time role in a friendly team? If so, this could be an excellent opportunity to join a respected college that values inclusivity and professional service.

Catering & Conference Office Assistant Responsibilities

• Providing high-quality administrative support within the catering and conference services department, ensuring efficient operation of events and bookings.
• Managing bookings and inquiries using conference management software, such as Accurate Solutions Conference Modules, and maintaining detailed records.
• Corresponding professionally via email, phone, and in person with college members, external clients, and conference guests.
• Assisting with setting up facilities and equipment for meetings, conferences, and events, both onsite and in designated spaces.
• Supporting the coordination of accommodation services for visiting guests and event attendees.
• Following strict guidelines on data protection, equality, and diversity policies while managing confidential information.
• Demonstrating flexibility to work occasional additional hours during busy periods, such as the summer conference season.

Catering & Conference Office Assistant Rewards

• Up to £28,319 per annum, equivalent to £15.56 per hour, depending on experience.
• Holiday entitlement aligned with part-time employment.
• Access to ongoing training and development opportunities.
• Sick pay scheme and employee assistance programme.
• Support for work-life balance through flexible working hours during peak periods.

The Company

Our client is a distinguished college within a historic university, committed to fostering an inclusive and supportive environment. They prioritise respect, academic excellence, and community engagement. This is a welcoming environment for someone looking to develop their career in administrative support or conference coordination.

Catering & Conference Office Assistant Experience Essentials

• Proficiency in MS Office, particularly Word and Excel.
• Experience in customer service and handling bookings, preferably within hospitality or conference settings.
• Strong organisational skills with sharp attention to detail.
• Previous experience using conference management or database software is advantageous.
• Excellent communication skills, both written and verbal.
• Familiarity with equality and diversity policies and procedures is desirable.

Location

Based on-site in a central area easily accessible by public transport; parking facilities are not available. Flexibility in working hours during peak periods is required, with well-organised transport links nearby.