Warm School Receptionist (Term-Time, Part-Time)

Allen Associates; Oxford; On-site; GBP 13,000 - 15,000; Part time

Benefits offered by this job

Contributory pension

Refreshments provided during breaks

Staff social events

Wider school community

Job summary

Allen Associates is recruiting a School Receptionist in Oxford to welcome pupils, parents and visitors and maintain a friendly, professional front desk. The role involves managing calls and emails, recording visitors, and supporting safeguarding procedures while ensuring a calm, well-organised reception.

You will provide general admin support, handle data entry and diary coordination, and contribute to the smooth operation of the Junior School reception.

Qualifications

• Previous reception/administrative or school experience is desirable, but not essential.
• Excellent written and verbal communication skills with a confident and professional telephone manner.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.
• Strong organisational skills, attention to detail and ability to manage multiple tasks.
• Calm, reliable and discreet when handling sensitive information.
• Willingness to complete an enhanced DBS check.

Responsibilities

• Welcoming pupils, parents, staff and visitors, ensuring an approachable and professional reception service.
• Managing telephone calls, emails and enquiries accurately, helping information reach the right people promptly.
• Maintaining visitor records and following safeguarding and school security procedures.
• Providing administrative support, including document preparation, data entry and diary coordination.
• Remaining calm and courteous when managing competing priorities in a busy school environment.
• Supporting the smooth running of the Junior School reception area and contributing positively to school life.

Skills

Excellent communication

Organisational skills

Calm under pressure

Education

Enhanced DBS check

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Allen Associates is recruiting a School Receptionist in Oxford to welcome pupils, parents and visitors and maintain a friendly, professional front desk. The role involves managing calls and emails, recording visitors, and supporting safeguarding procedures while ensuring a calm, well-organised reception.

You will provide general admin support, handle data entry and diary coordination, and contribute to the smooth operation of the Junior School reception.