Events Co-Ordinator

Allen Associates; Oxford; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Meals on duty

Up to 16% employer pension

Access to university facilities

Discounted bus passes

Free flu jabs

University park access

Job summary

Allen Associates are recruiting on behalf of a well-respected college within the University of Oxford for a College Conference and Events Co-Ordinator. Based on Woodstock Road, the role involves coordinating conferences, events and bookings from enquiry to delivery, acting as the primary client contact and supporting promotional activities.

The ideal candidate will have proven experience in office administration or event coordination, strong IT skills (MS Word/Excel), and excellent

Qualifications

• Proven experience in office administration or event coordination, ideally within a college, hospitality, or conference setting.
• Strong IT skills, particularly MS Word and Excel.
• Ability to liaise effectively with a wide range of stakeholders and clients.
• Excellent organisational and time management skills.
• Familiarity with database or booking systems is desirable.

Responsibilities

• Coordinate and manage the college's conference, event, and booking programmes from initial enquiry through to delivery.
• Act as the primary contact for clients and ensure all arrangements align with high-quality standards.
• Support the operational running of conferences and residential events to ensure seamless delivery.
• Maintain effective relationships with internal departments and external partners to support ongoing business development.
• Provide administrative support to the bursary team and maintain accurate event records using computerised systems and databases.
• Support promotion and marketing of events through various channels, including digital communication and collateral.
• Assist during busy periods with additional operational tasks, including liaising with catering and accommodation teams.

Skills

Organisational skills

Time management

Stakeholder liaison

Tools

MS Office (Word/Excel)

Booking systems

Job description

College Conference and Events Co-Ordinator

Are you an organised, customer-focused professional with experience coordinating conferences and events? If you thrive in a busy environment and enjoy delivering exceptional experiences, this role could be ideal for you.

College Conference and Events Co-Ordinator Responsibilities

• Coordinating and managing the college's conference, event, and booking programmes from initial enquiry through to delivery.
• Acting as the primary contact for clients and ensuring all arrangements align with high-quality standards.
• Supporting the operational running of conferences and residential events to ensure seamless delivery.
• Maintaining effective relationships with internal departments and external partners to support ongoing business development.
• Providing administrative support to the bursary team and maintaining accurate event records using computerised systems and databases.
• Supporting promotion and marketing of events through various channels, including digital communication and collateral.
• Assisting during busy periods with additional operational tasks, including liaising with catering and accommodation teams.

College Conference and Events Co-Ordinator Rewards

• Salary up to £32,236 per annum or £17.71 per hour, dependent on experience.
• 35 hours per week, Monday to Friday, on-site.
• Benefits include meals on duty, up to 16% employer pension contributions, and access to university facilities.
• Discounted bus passes and free flu jabs.
• Access to university parks, museums, and discounted retail outlets with a university card.
• Use of college gym and invitations to college events.

The Company

Our client is a well-respected college within the University of Oxford. They uphold inclusive and progressive values and foster an inviting environment for staff and visitors alike. The college values diversity and inclusion, prioritising a supportive working culture. This is a friendly and dynamic environment for someone looking to develop their career in event coordination and administration.

College Conference and Events Co-Ordinator Experience Essentials

• Proven experience in office administration or event coordination, ideally within a college, hospitality, or conference setting.
• Strong IT skills, particularly with MS Office Word and Excel.
• Ability to liaise effectively with a wide range of stakeholders and clients.
• Excellent organisational and time management skills.
• Proactive approach with the initiative to manage multiple tasks concurrently.
• Familiarity with database or booking systems is desirable.
• Knowledge of equality and diversity principles in a college or university setting is advantageous.

Location

Based on-site on the Woodstock Road, this role is set in a beautiful, accessible area with good transport links. Parking is not available; public transport options and pedestrian access make it convenient for most candidates.