Part-Time Administrator (Temporary Ongoing)

S1jobs; Stirling; On-site; GBP 15,000 - 22,000; Part time

Job summary

Office Angels is hiring an organised and reliable Administrator in Stirling for a part-time, temporary ongoing role. The post involves administration, financial processing, record keeping, and general office support within a busy team.

The role requires handling invoices, calendar management, travel logistics, and confidential data in line with GDPR. Immediate start available for 21 hours per week, 8:00am–4:00pm.

Qualifications

• Experience in administration and office support roles.
• Strong organisational skills and attention to detail.
• Proficient with Word, Excel, Outlook and PowerPoint.
• Experience handling invoices, expenses or financial admin.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks to deadlines.

Responsibilities

• Act as first point of contact for enquiries.
• Manage calendars, meetings and room bookings.
• Arrange travel, accommodation and logistics when required.
• Prepare and distribute documents and reports.
• Take meeting notes and maintain accurate records.
• Process invoices and expenses, and manage financial paperwork.
• Monitor budgets and keep expenditure records up to date.
• Maintain databases, filing systems and company records.
• Ensure confidentiality and GDPR compliance.
• Provide general administrative support to managers and the team.

Skills

Previous administration experience

Organisational skills

Microsoft Office

Invoices and expenses

Excellent communication

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Office

Job description

About The Role

We are looking for an organised and reliable Administrator to provide day-to-day support to a busy team. This is a varied role involving administration, financial processing, record keeping, meeting coordination, and general office support.

Location: Stirling

Hours: 21 hours per week (3 days)

Working Hours: 8:00am - 4:00pm

Pay Rate: 13.50 per hour

Contract: Temporary Ongoing

About The Role

We are looking for an organised and reliable Administrator to provide day-to-day support to a busy team. This is a varied role involving administration, financial processing, record keeping, meeting coordination, and general office support.

This is a temporary ongoing position with an immediate start available.

Key Responsibilities

• Act as a first point of contact for enquiries.
• Manage calendars, meetings, and room bookings.
• Arrange travel, accommodation, and other logistics when required.
• Prepare and distribute documents, reports, and communications.
• Take meeting notes and maintain accurate records.
• Process invoices, expenses, and other financial paperwork.
• Monitor budgets and keep expenditure records up to date.
• Maintain databases, filing systems, and company records.
• Ensure information is handled confidentially and in line with GDPR requirements.
• Provide general administrative support to managers and the wider team.

Essential

Skills & Experience

• Previous administration experience.
• Strong organisational skills and attention to detail.
• Good working knowledge of Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Experience handling invoices, expenses, or other financial administration.
• Excellent communication skills.
• Ability to manage multiple tasks and work to deadlines.

Desirable

• Experience coordinating travel and meetings.
• Knowledge of GDPR and data protection.
• Experience working in a fast-paced office environment.

Personal Qualities

• Professional and reliable.
• Positive and proactive approach.
• Strong attention to detail.
• Able to work independently and as part of a team.
• Good problem-solving skills.
• Comfortable handling confidential information.

This is an excellent opportunity for an experienced administrator seeking a part-time, temporary ongoing role within a supportive and professional working environment.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.