Part Time Administrator

Spire Recruitment Ltd; East Midlands; On-site; GBP 23,144,000 - 28,930,000; Part time

Job summary

Spire Recruitment Ltd is seeking a Part Time Administrator to support the HR/HSEQ functions in a busy environment. The role involves admin duties, minute-taking, filing, and maintaining HR systems, with 24 hours per week in Staveley, Chesterfield.

The position is temporary for at least 6 months with a potential to become permanent. The successful candidate will assist managers and contribute to audits, training coordination and purchasing tasks as required.

Qualifications

• Experience providing HR administrative support.
• Maintenance of confidential employee records and HR database.
• Assist with HR audits and documentation.

Responsibilities

• Take minutes at meetings.
• Collate hours and process documentation for agencies.
• Maintain confidential files and HR database.
• Prepare information for HR audits.
• Complete filing and database maintenance.
• Support HR/HSEQ administration and document control.
• Coordinate external training arrangements.
• Raise purchase orders and handle ad-hoc projects.

Skills

HR administration

Administrative support

HR systems

Tools

HRIS

Job description

Job Title: Part Time Administrator (Temporary)

Hours: Monday to Friday - (24 hours per week)

Salary: 13.50 per hour

Location: Staveley, Chesterfield

This role will be for a minimum of 6 Months and has the potential to go permanent.

Purpose of the role:

To assist the HR/HSEQ Department in the provision of a confidential human resource and HSEQ function for the Company in relation to all aspects of practice and procedure. Providing admin and support to managers and administering the HR/HSEQ systems.

Tasks and duties: HR administration

• Take minutes at meetings.
• Collate temporary production hours on time sheets and send the necessary documentation to agencies.
• Maintain confidential employee files and HR database.
• Prepare HR information for the monthly HR Audit/s.
• Complete all filing, record keeping and database maintenance as required by the HR Department.
• Completion of ad-hoc projects/duties as and when required.

Tasks and duties: HSEQ administration

• Assisting in overall management of the Health, Safety, Environmental and Quality Management Systems
• Maintenance of HSEQ documentation in line with requirements.
• Liaise with external agencies/organisations to utilise specialised expertise for goods or services
• Assist with Calibration System.
• Organize external training courses: Forklift Truck/First Aid/Fire Marshall etc.
• Raise purchase orders where necessary
• Collecting Weekly Machine Check Tickets and process.
• Conduct HSE induction training and complete all necessary documentation Perm/Temp/Visitors and Contractors
• Completion of ad-hoc projects/duties as and when required.