Administrator (Maternity Cover)

Optima; High Wycombe; On-site; GBP 22,000 - 26,000; Full time

Job summary

Optima is seeking an Administrator to support the HSQE Department in High Wycombe. This maternity cover role runs for 12 months, full-time, Monday to Friday 08:30–17:30.

You will provide efficient administration support to the Group and assist in maintaining the HSQE Management System and records. Key duties include data collation for HSQ KPI submissions, preparing monthly HSQ reports, maintaining online records, and generating reports using Excel and PowerPoint.

Qualifications

• Excellent verbal and written communication skills.
• Experience in data entry and maintaining databases/CRM systems.
• Confident in producing reports via Excel and PowerPoint.
• Basic HSQE understanding.
• Ability to collaborate with the HSQE Director.

Responsibilities

• Assist the HSQE Director in maintaining the HSQE Management System.
• Coordinate and collate records to support HSQ KPI submissions.
• Prepare data for HSQ monthly reports.
• Maintain online records to support Group processes.
• Coordinate and issue weekly site HSQ inspection schedules.
• Administer filing of HSQ project site records and Fieldview.
• Maintain HSQE corrective actions records.
• Support with records for certification and award applications.
• Assist with responses to PQQs and enquiries.
• Review and audit online project site files and report findings.
• Undertake other administration duties as required.

Job description

Administrator (Maternity Cover)

High Wycombe

Competitive Salary

Temporary, Full Time

We are looking for a bright and motivated Administrator to support the HSQE Department in providing an efficient and effective service to the business and assist in providing timely administration support to the Group.

This role is a maternity cover and is a 12-month fixed term contract. This role is offered on a full-time basis Monday to Friday 08.30 – 17.30 (40 hours per week).

Main duties and responsibilities

• Assist the HSQE Director in maintaining the current HSQE Management System.
• Coordination and collation of records to support HSQ KPI submissions (e.g. Data on audits, accidents etc.)
• Prepare data for the HSQ monthly reports as required, supporting the HSQE Director.
• Maintain on-line records to support the Groups Management System processes.
• Coordinate and issue weekly site HSQ inspection schedules.
• Administer filing of HSQ project site records hard copies and Fieldview.
• Maintain the HSQE corrective actions records.
• Assist with the collation of records to support HSQE certification and award applications.
• Assist the HSQE Director in the preparation of responses to enquiries, pre-qualification questionnaires (PQQ’s), etc.
• Comply with the Groups HSQE Management System.
• To review and audit the on-line project site files and report accordingly.
• To undertake other such administration duties which occur and as directed.

Progression

• To train and qualify as an internal management system auditor to an appropriate ISO standard and then conduct audits as per schedule.

H&S Requirements

• Be aware of and work in accordance with the HSQE Management System.
• Act in a safe manner and not in a way to put any individual or yourself at risk of injury or ill-health.
• Be aware of your responsibilities to meet the company’s HSQE objectives.

Ideally the HSQE Administrator will have:

• Microsoft Office - Excel (ideally intermediate level), Word and PowerPoint.
• Excellent and demonstrable verbal and written communications skills.
• Experience in data entry and maintaining databases / CRM systems.
• Confident in producing reports via various methods, Excel, PowerPoint etc.
• Basic HSQE understanding